Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-109 (Local Government Records. County Treasurer)

Page 1 of 1 showing 18 records of 18 total, starting on record 1

Agency Number: 000-109
Local Government Records
County Treasurer

SERIES ID	0003-109
TITLE	Added, Abated, and Escaped Taxes
DESCRIPTION	Contains a record of additions to, or deductions from, the lists because of error or an order of the board of revision, board of tax appeals, or court. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision. Also called Change Orders.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13 ; Revised 2019-08-27
K.A.R. NUMBER	53-2-118

SERIES ID	0004-109
TITLE	Advance Tax Receipts Copies
DESCRIPTION	Contains number, date issued, account number, general personal property amounts, listed values or bushels of grain, tax rates, and advance payment amounts.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0008-109
TITLE	Balance Register
DESCRIPTION	Contains treasurer's daily statement of transactions to auditor showing cash balance at beginning of day, receipts and disbursements during the day, and balance at the end of the day. Also called Daily Cash Statements.
RETENTION	See Comments
COMMENTS	Retain until audited, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13 ; Revised 2019-08-27
K.A.R. NUMBER	53-2-118

SERIES ID	0017-109
TITLE	Delinquent Real Property Reports
DESCRIPTION	Contains list of delinquent taxes assessed against real property within the county showing property owner, range, township, and section, acreage, parcel number, delinquent tax, penalty, total due and date paid.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0020-109
TITLE	Delinquent Tax Sale Record Books/Registers
DESCRIPTION	Abstracted from Delinquent Receipts and used to create Delinquent Reports. Lists name of taxpayer, location and description of property, assessed valuation, amount to tax, interest, penalty and total payments due.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0021-109
TITLE	Fee Books
DESCRIPTION	Contains a record of fees paid into county treasury showing date, by whom paid, settlements, penalties and total paid. Also called Paid In/Paid Out Books.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13 ; Revised 2019-08-27
K.A.R. NUMBER	53-2-118

SERIES ID	0023-109
TITLE	General Ledger
DESCRIPTION	Contains ledger accounts of disbursements from county funds showing name of fund, amounts and date appropriated and debited, total disbursements overdrafts and credit balance remaining in each fund.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0024-109
TITLE	Homestead and Food Sales Tax Refunds Documents
DESCRIPTION	Documents related to individuals seeking property tax rebates from the Department of Revenue.
RETENTION	004 tax years
COMMENTS	A tax year equates to equate to a period of three years from the last day of the calendar year of the individual.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0044-109
TITLE	Levy Sheets
DESCRIPTION	Contains a record of tax levies for political subdivisions within the county showing for year of levy, taxing district, estimated, requirements for the coming year and tax to be levied.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0026-109
TITLE	Monthly/Quarterly Reports
DESCRIPTION	Contains copies of monthly financial statements to the county commissioners for receipts, shows amount and fund credited and for disbursements, amount and fund debited. Shows amount of money received to the credit of each fund and account, the amount disbursed from each, the balance remaining to the credit of each and the balance of money in the treasury and depository.
RETENTION	See Comments
COMMENTS	Retain until audited, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13 ; Revised 2019-08-27
K.A.R. NUMBER	53-2-118

SERIES ID	0029-109
TITLE	Motor Vehicle Records
DESCRIPTION	Includes: Property Tax Refund Applications, Registration and Property Tax Receipts, Sales Tax and Compensating Use Tax Reports, Tax Refunds, and Copies of Title Applications.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13 ; Revised 2019-08-27
K.A.R. NUMBER	53-2-118

SERIES ID	0053-109
TITLE	Public moneys investment records
DESCRIPTION	Records of public moneys not immediately required for the purposes for which the moneys were collected or received and therefore invested by the county. Contains original safekeeping receipt or custodial agreement issued in the county's name showing amount, issuer or institution, date of purchase, maturity date, type of instrument and initial pledged securities; ongoing monthly statements verifying securitization; interest earned at maturity.
RETENTION	Close of investment + 003 fiscal years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2011-10-13
K.A.R. NUMBER	53-2-169

SERIES ID	0001-109
TITLE	Tax Abstracts
DESCRIPTION	Abstracts of real and personal taxes for the county showing each taxing district, tax rate, real and personal property valuation, total valuation, allocations for various funds, total local levy and grand total levy.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0042-109
TITLE	Tax Distribution Records
DESCRIPTION	Provides detailed listing of the distribution of tax funds. Lists revenue source and offices/areas of allocation for monies from each source.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0005-109
TITLE	Tax Protests
DESCRIPTION	Appeals by property owners on assessed taxes. Contains appeal form notice of Board meeting and final decision, correspondence and legal documents if appeals in court.
RETENTION	See Comments
COMMENTS	Retain 5 fiscal years after settlement, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13 ; Revised 2019-08-27
K.A.R. NUMBER	53-2-118

SERIES ID	0041-109
TITLE	Tax Roll Collections
DESCRIPTION	Record of tax collections showing receipt number, name of townships, school district number, name of taxpayer, description of property, taxable valuation, amount of tax for each purpose, period and amount of delinquency, fees, penalties and refunds. A near duplicate of Assessment Rolls kept by the County Appraiser.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0006-109
TITLE	Tax Rolls
DESCRIPTION	Rolls of taxes charged showing to whom assessed, description of property, taxable valuation and amount of tax. Arranged by township and/or city.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0048-109
TITLE	Tax Sale Records
DESCRIPTION	Contains record of sales of land and lots for delinquent taxes showing delinquent owner, description of tract or lot, date and amount of sale, to whom sold, delinquent tax, penalties and costs, and total amount due delinquent owner.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204