Kansas Records Retention Schedules
Results of Query:
Agency Code: 000-118 (Local Government Records. County Coroner)
Page 1 of 1 showing 24 records of 24 total,
starting on record 1
Agency Number: 000-118
Local Government Records
County Coroner
SERIES ID |
0001-118 |
TITLE |
Autopsy Protocol Request Form |
DESCRIPTION |
Form detailing the deceased (decedent), date, county, coroner, pathologist, who and/or what agencies/departments/offices received autopsy results. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0002-118 |
TITLE |
Autopsy Report |
DESCRIPTION |
Detailed record of the autopsy protocol and results. |
RETENTION |
Permanent |
DISPOSITION |
Archive |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0003-118 |
TITLE |
Body Diagram |
DESCRIPTION |
Illustrated notations of a body's condition upon examination. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 calendar years then destroy, unless part of a criminal investigation, then retain solved murders 80 calendar years, and unsolved murders permanently. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0004-118 |
TITLE |
Case File or Report Index |
DESCRIPTION |
Finding aid in any format indexing case files or reports. |
RETENTION |
Permanent |
DISPOSITION |
Archive |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0005-118 |
TITLE |
Case Files |
DESCRIPTION |
Documents such as related correspondence, exhumation order, report of death, autopsy report, applicable police records, medical records, investigative findings, lab reports, autopsy protocol request form, notification to family, and photographs. |
RETENTION |
See Comments |
COMMENTS |
Retain all documents 5 calendar years, then purge all non-permanent records and destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0006-118 |
TITLE |
Chain of Custody |
DESCRIPTION |
Form detailing any property accompanying the remains. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0007-118 |
TITLE |
Child Report of Death |
DESCRIPTION |
Detailed report of coroner, investigator, or other party involvement and cause of death diagnosis as reported to the Child Death Review Board. |
RETENTION |
See Comments |
COMMENTS |
Retain as a Report of Death, but note that the Child Report of Death in the Child Death Review Board's custody--not coroner's custody--is a restricted record. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(10); KSA 22a-243(j) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0008-118 |
TITLE |
Consultation Reports |
DESCRIPTION |
Reports done by an outside party like cardiac tissue testing or blood work. |
RETENTION |
See Comments |
COMMENTS |
Retain all documents related to Report of Death or Autopsy Report permanently. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0009-118 |
TITLE |
Coroner's Inquest Records |
DESCRIPTION |
Records and returns of inquests and findings in violent or sudden deaths, showing name of deceased; cause and date of death; date of inquest; names of jurors and witnesses; findings of coroner or jury; and amount of fees. |
RETENTION |
Permanent |
COMMENTS |
The County Clerk may have possession of some of these inactive records. |
DISPOSITION |
Archive |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0010-118 |
TITLE |
Cremation Permits |
DESCRIPTION |
Form necessary to perform a cremation in the state of Kansas. |
RETENTION |
5 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0011-118 |
TITLE |
Donation Reports |
DESCRIPTION |
Records of tissues or organs removed by the pathologist or coroner for donation purposes. |
RETENTION |
5 cldr yrs |
COMMENTS |
None |
DISPOSITION |
Destroy |
RESTRICTIONS |
|
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0012-118 |
TITLE |
Finger/Palm/Foot Prints |
DESCRIPTION |
Documents containing transferred prints from any portion of the remains. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 calendar years then destroy, unless part of a criminal investigation, then retain solved murders 80 calendar years, and unsolved murders permanently. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0013-118 |
TITLE |
Future/Potential Case Files |
DESCRIPTION |
Documents related to anticipated cases, such as persons near death under questionable circumstances or recently deceased that are not yet official cases. |
RETENTION |
See Comments |
COMMENTS |
Retain until it officially becomes a Case File, then retain accordingly. Otherwise, retain inactive Future/Potential Case Files 3 calendar years, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0014-118 |
TITLE |
Investigators Log |
DESCRIPTION |
Listing of duties performed by investigators acting on behalf of the coroner's office, not including separate law enforcement agencies. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 calendar years then destroy, unless part of a criminal investigation, then retain solved murders 80 calendar years, and unsolved murders permanently. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0015-118 |
TITLE |
Missing Persons Files |
DESCRIPTION |
Documents including a name and description of the individual, details of the disappearance, and family and law enforcement contact information. |
RETENTION |
See Comments |
COMMENTS |
Retain until person found living, or if found deceased, transfer to Case Files and retain accordingly. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0016-118 |
TITLE |
Notification to Family |
DESCRIPTION |
Copies of forms, documents, or correspondence detailing a family being notified of a person's death. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0017-118 |
TITLE |
Photographs and Video Footage |
DESCRIPTION |
Photo and/or video footage evidence of any type in any format, either displaying the subject or not. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 calendar years then destroy, unless part of a criminal investigation, then retain solved murders 80 calendar years, and unsolved murders permanently. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0018-118 |
TITLE |
Preliminary Report of Death |
DESCRIPTION |
Initial report of coroner and deceased (decedent) involvement and cause of death diagnosis. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded by final Report of Death, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0019-118 |
TITLE |
Remains Intake Form |
DESCRIPTION |
Form containing the name of the deceased (decedent), date and time delivered, county, who delivered and who accepted the remains. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0020-118 |
TITLE |
Remains Release Form |
DESCRIPTION |
Form containing the name of the deceased (decedent), date and time released, county, items released with remains, who released and who accepted the remains. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0021-118 |
TITLE |
Report of Death |
DESCRIPTION |
Detailed report of coroner, investigator, or other party involvement and final cause of death diagnosis. |
RETENTION |
Permanent |
COMMENTS |
One copy should go to the Kansas Bureau of Investigation (KBI). |
DISPOSITION |
Archive |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0022-118 |
TITLE |
Specimen Worksheet |
DESCRIPTION |
Documents related to what is or is not retained per case. |
RETENTION |
Permanent |
DISPOSITION |
Archive |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0023-118 |
TITLE |
Verified Transporter List |
DESCRIPTION |
List of individuals authorized to transport human remains. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0024-118 |
TITLE |
X-Rays |
DESCRIPTION |
Medical x-rays in any format. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 calendar years then destroy, unless part of a criminal investigation, then retain solved murders 80 calendar years, and unsolved murders permanently. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
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