Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-120 (Local Government Records. Housing Office)

Page 1 of 1 showing 6 records of 6 total, starting on record 1

Agency Number: 000-120
Local Government Records
Housing Office

SERIES ID	0001-120
TITLE	Affordable Housing Program Project Files (AHP)
DESCRIPTION	Applicant files for this first time home buyers program which is also called the Homeownership Program or Neighborhood Builder Program. This program is funded through the Federal Home Loan Bank of Topeka and provides long-term lending for owner occupied and rental housing that is affordable to very low-, low-, and moderate-income households.
RETENTION	See comments
COMMENTS	Retain until 5 years after closing, or if no closing, 5 years from date established by the bank in its AHP Implementation Plan. For rental properties, retain for 15 years from date of project completion.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per KSA 45-221(a)(1) and (30).
APPROVED	2011-10-13
K.A.R. NUMBER	53-2-169

SERIES ID	0003-120
TITLE	Community Development Block Grant (CDBG) Project Files
DESCRIPTION	Program participant files. Projects may include Owner-Occupied, Public Facilities (Infrastructure, community centers, etc), Public Services, Economic Development, and removal of slum and blight.
RETENTION	Retain until 6 years after close of grant, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per KSA 45-221(a)(1) and (30).
APPROVED	2011-10-13
K.A.R. NUMBER	53-2-169

SERIES ID	0005-120
TITLE	HOME Program files
DESCRIPTION	HOME provides formula grants to States and localities that communities use--often in partnership with local nonprofit groups--to fund a wide range of activities that build, buy, and/or rehabilitate affordable housing for rent or homeownership or provide direct rental assistance to low-income people. May contain correspondence, canceled HOME Rehab files, denied applications, property appraisal documents, project completion reports, environmental documents, lien releases, monthly reports, financial reports, verification of Construction Contractor Eligibility documents, tax exempt waivers, match cost documentation, and other related documentation.
RETENTION	See comments
COMMENTS	Owner-occupied rehabilitation and tenant-based rental assistance projects: retain for 5 years after completion of work/assistance, then destroy. Rental housing and homebuyer assistance projects: retain for 5 years after the 5 to 20-year affordability period, then destroy. Records regarding litigation should be retained until completion of action or end of retention, whichever is later. Retain denied applications for 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per KSA 45-221(a)(1) and (30).
APPROVED	2011-10-13
K.A.R. NUMBER	53-2-169

SERIES ID	0006-120
TITLE	Kansas Mortgage Savers Program (Mortgage Credit Certificates)
DESCRIPTION	Kansas Mortgage Savers Programs is a program that provides a federal tax credit for first-time homebuyers in Kansas. Consists of MCC quarterly reports providing statistical information.
RETENTION	003 fiscal years
COMMENTS	Sedgwick County-specific program.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2011-10-13
K.A.R. NUMBER	53-2-169

SERIES ID	0004-120
TITLE	Section 8 Program Tenant files
DESCRIPTION	Also called the Housing Choice Voucher Program. Contains tenant application information including necessary identification and background information; income, racial, ethnic, gender and disability status of participants; HUD required reports, unit inspection reports, and lead-based paint records.
RETENTION	See comments
COMMENTS	Retain until close of project plus 3 years, then destroy. Documentation must be maintained of all verification efforts throughout the term of each tenancy for at least three years after tenant moves.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per KSA 45-221(a)(1)(30).
APPROVED	2011-10-13
K.A.R. NUMBER	53-2-169

SERIES ID	0002-120
TITLE	TBRA Tenant files
DESCRIPTION	Tenant Based Rental Assistance (TBRA) files contain tenant application and verification paperwork.
RETENTION	Close of project + 5 years.
COMMENTS	TBRA records may be housed together with other HOME project files.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted per KSA 45-221(a)(1) and (30).
APPROVED	2011-10-13
K.A.R. NUMBER	53-2-169