Kansas Records Retention Schedules
Results of Query:
Agency Code: 034-004 (Adjutant General's Department. Comptroller's Office)
Page 1 of 1 showing 21 records of 21 total,
starting on record 1
Agency Number: 034-004
Adjutant General's Department
Comptroller's Office
SERIES ID |
0038-034 |
TITLE |
Audit Reports |
DESCRIPTION |
Results of audits conducted by the Legislative Division of Post-Audit and other state and/or federal auditing agencies. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0039-034 |
TITLE |
Budget Preparation Files - Annual |
DESCRIPTION |
Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0040-034 |
TITLE |
Budget Requests and Appeals - Annual |
DESCRIPTION |
Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA forms 400 thru 518 and associated supporting documents. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0041-034 |
TITLE |
Certified Payroll Records |
DESCRIPTION |
Documents relating to verification of wage rates and bids on federal contracts maintained for budgetary purposes. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0042-034 |
TITLE |
Contracts |
DESCRIPTION |
Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series. |
RETENTION |
See Comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0049-034 |
TITLE |
Financial Reports and Records |
DESCRIPTION |
Reports and records used by the Adjutant General's Department to manage activities and complete reports to the federal government concerning activities for each Cooperative Agreement, Grant, Special Project, and Administration. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0043-034 |
TITLE |
Imprest Fund |
DESCRIPTION |
Documents related to the administration and accounting of the imprest fund which allows an agency to use a local bank account as authorized by statute: DA form 152 -Checkbook Record--Imprest Fund." |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0045-034 |
TITLE |
Leases - Real Property and Capital Equipment |
DESCRIPTION |
Documents related to the leasing of real estate and equipment. |
RETENTION |
See Comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0048-034 |
TITLE |
Purchasing Records |
DESCRIPTION |
Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0142-034 |
TITLE |
Receipts Records - Cash |
DESCRIPTION |
Records of cash received by the agency: receipt slips, receipt books, receipt ledgers, etc. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0051-034 |
TITLE |
Salary Advances Reports |
DESCRIPTION |
Reports relating to federal government salary advances used for payroll reconciliation purposes. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0052-034 |
TITLE |
Service Contracts |
DESCRIPTION |
Legal agreements with individuals and organizations for repair service. Includes all associated documents, e.g.. DA-146 series. |
RETENTION |
See Comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0053-034 |
TITLE |
State Active Duty Rosters |
DESCRIPTION |
Rosters relating to National Guard personnel available to be called up for either regular or emergency active duty. |
RETENTION |
005 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0054-034 |
TITLE |
Station/Armory Funds Records |
DESCRIPTION |
Documents relating to city or county authorization of funds for state armories to purchase items not included in the state budget. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0055-034 |
TITLE |
Status of Funding Reports |
DESCRIPTION |
Reports created to monitor the expenditures of funds allocated by the federal government which assists in the budget process. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0057-034 |
TITLE |
Subject Files - Comptroller |
DESCRIPTION |
Wide variety of documents relating to the agency's fiscal concerns and responsibilities. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-01-13
; Revised 2015-03-29 |
K.A.R. NUMBER |
53-2-099 |
SERIES ID |
0058-034 |
TITLE |
Telephone Billing Records |
DESCRIPTION |
Copies of computer billings received from the Department of Administration and supporting documents concerning the use of a telecommunications services provider. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0059-034 |
TITLE |
Travel Request and Authorization Records |
DESCRIPTION |
Records related to employee travel: DA forms 25 (Request for Out of State Travel) and various internal documents. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0160-034 |
TITLE |
Vehicle Operation Records |
DESCRIPTION |
Documents related to the use of state-owned motor vehicles: MP forms 1a, 2c, 3a, 3b, 10, 20, and internal agency forms. |
RETENTION |
See comments |
COMMENTS |
Retain 006 yrs 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements, per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0062-034 |
TITLE |
Vouchers - Journal |
DESCRIPTION |
All documents and backup information used to adjust financial account balances. |
RETENTION |
006 fisc yrs 003 months |
COMMENTS |
Retain 006 yrs, 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements per National Guard Regulation 5-1. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
SERIES ID |
0063-034 |
TITLE |
Vouchers - Receipts |
DESCRIPTION |
All copies of documents and backups used to transfer funds received by agencies from individuals and organizations into their particular accounts. |
RETENTION |
006 fisc yrs 003 months |
COMMENTS |
Retain 006 yrs, 03 months from date of last payment/reimbursement to the state for all National Guard Bureau Cooperative Agreements per National Guard Regulation 5-1 |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-04-16
|
K.A.R. NUMBER |
53-2-185 |
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