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Kansas Records Retention Schedules

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Agency Code: 046-007 (Department of Agriculture. Meat and Poultry Inspection/Food Safety Programs)

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Agency Number: 046-007
Department of Agriculture
Meat and Poultry Inspection/Food Safety Programs

SERIES ID 0301-046 
TITLE General Facilities Files 
DESCRIPTION Inspection notes, photographs and other records relating to inspections of retail food establishments. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0302-046 
TITLE Retail/Food Safety County Contract Files 
DESCRIPTION Contracts and supporting documentation relating to contracts between designated counties and the agency to allow inspections of retail food stores, food service in retail food stores, and food processing facilities within the state to ensure compliance with the Kansas Food, Drug and Cosmetic Act and the Food Service and Lodging Act. 
RETENTION See Comments 
COMMENTS Retain 5 years after contract is expired, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0303-046 
TITLE Retail/Food Safety Establishment Files 
DESCRIPTION Applications and supporting documentation submitted to the agency by individuals or firms seeking to obtain a license allowing for the operation of retail food stores, food service in a retail food store, and food processing facilities within the state to ensure compliance with the Kansas Food, Drug and Cosmetic Act and the Food Service and Lodging Act. 
RETENTION See Comments 
COMMENTS Retain 3 years after close of operation, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0304-046 
TITLE Slaughter and/or Processing Plant Registration Files 
DESCRIPTION Applications and submitting documentation submitted annually to the agency by individuals and processing plants seeking to obtain a registration allowing for the operation of meat or poultry slaughter and/or processing within the state to ensure compliance with the Kansas Meat and Poultry Inspection Act and Regulations. 
RETENTION See Comments 
COMMENTS Retain in office until plant closes plus 2 calendar years, transfer to the state records center for 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

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