Kansas Records Retention Schedules
Results of Query:
Agency Code: 083-005 (Kansas Bureau of Investigation. Information Services Division)
Page 1 of 1 showing 11 records of 11 total,
starting on record 1
Agency Number: 083-005
Kansas Bureau of Investigation
Information Services Division
SERIES ID |
0021-083 |
TITLE |
10 Print Fingerprint Cards |
DESCRIPTION |
Source documents for verifying the identity of persons being booked or considered for certain licensing, employment, or volunteer capacities. |
RETENTION |
See Comments |
COMMENTS |
Retain electronic records permanently. Retain any hard copy until converted to electronic format and quality assurance check completed, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 22-4707, KSA 45-221(a)(1), & KSA 75-712j |
APPROVED |
2023-01-19
|
K.A.R. NUMBER |
53-2-216 |
SERIES ID |
0031-083 |
TITLE |
Automated Fingerprint Identification System (AFIS) Project Files |
DESCRIPTION |
Records relating to the establishment of the automated fingerprint system designed to capture and store fingerprint images electronically. |
RETENTION |
See Comments |
COMMENTS |
Retain until system is no longer in use, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2023-01-19
|
K.A.R. NUMBER |
53-2-216 |
SERIES ID |
0022-083 |
TITLE |
Criminal History Records Check Forms |
DESCRIPTION |
Forms submitted to the KBI requesting criminal history record checks. |
RETENTION |
See Comments |
COMMENTS |
Retain 1 calendar year after record check completed, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2023-01-19
|
K.A.R. NUMBER |
53-2-216 |
SERIES ID |
0025-083 |
TITLE |
Criminal History Search Requests |
DESCRIPTION |
Logs of all criminal history record search transactions conducted online through KBI systems, and any search responses. |
RETENTION |
5 calendar years |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 22-4707 & KSA 45-221(a)(1)(10) |
APPROVED |
2023-01-19
|
K.A.R. NUMBER |
53-2-216 |
SERIES ID |
0114-083 |
TITLE |
eCitation |
DESCRIPTION |
Repository of index information and content regarding citation information electronically submitted by local law enforcement and other agencies. This will include municipal, county, and state traffic, non-moving and some criminal citations issued by enforcement agencies. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
Portions may be restricted under KSA 75-712 & KSA 45-221(a)(1)(10) |
APPROVED |
2023-01-19
|
K.A.R. NUMBER |
53-2-216 |
SERIES ID |
0034-083 |
TITLE |
Kansas Standard Arrest Reports |
DESCRIPTION |
Arrest reports submitted by law enforcement agencies and compiled by the KBI for statistical purposes and reporting to the Federal Bureau of Investigation. |
RETENTION |
See Comments |
COMMENTS |
Retain until data extracted for reporting purposes, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 75-712 & KSA 45-221(a)(1)(10) |
APPROVED |
2023-01-19
|
K.A.R. NUMBER |
53-2-216 |
SERIES ID |
0004-083 |
TITLE |
Kansas Standard Offense Reports |
DESCRIPTION |
Reports submitted by local law enforcement agencies to the KBI on offenses occurring within jurisdictions as required by KSA 21-2501a(b). |
RETENTION |
See Comments |
COMMENTS |
Retain until data extracted for reporting purposes, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1)(10) & KSA 45-220(g)(1) |
APPROVED |
2023-01-19
|
K.A.R. NUMBER |
53-2-216 |
SERIES ID |
0024-083 |
TITLE |
Kansas Supplemental Homicide Report |
DESCRIPTION |
Form submitted by law enforcement agencies for all homicides and compiled by the KBI for statistical purposes and reporting to the Federal Bureau of Investigation. |
RETENTION |
See Comments |
COMMENTS |
Retain until data extracted for reporting purposes, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1) & KSA 45-220(g)(1) |
APPROVED |
2023-01-19
|
K.A.R. NUMBER |
53-2-216 |
SERIES ID |
0023-083 |
TITLE |
Law Enforcement Officers Killed or Assaulted Report |
DESCRIPTION |
Reports submitted by law enforcement agencies and compiled by the KBI releasing statistical information on the number of law enforcement officers killed or assaulted in the line of duty. |
RETENTION |
See Comments |
COMMENTS |
Retain until data extracted for reporting purposes, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-220(g)(1) |
APPROVED |
2023-01-19
|
K.A.R. NUMBER |
53-2-216 |
SERIES ID |
0027-083 |
TITLE |
Offender Registration Files |
DESCRIPTION |
Registration form and supporting documentation relating to sexual, violent, and drug offenders required to register in the state of Kansas and maintained to monitor their locations. |
RETENTION |
See Comments |
COMMENTS |
Retain electronic records for lifetime of offender, then destroy. Retain any hard copies until converted to electronic format and quality assurance check completed, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Some records restricted per KSA 22-4906, KSA 22-4909, & KSA 45-221(a)(1) |
APPROVED |
2023-01-19
|
K.A.R. NUMBER |
53-2-216 |
Agency Number: 083-005
Kansas Bureau of Investigation
Information Services Division
Information Resource Management
SERIES ID |
0026-083 |
TITLE |
Division of Motor Vehicles Drivers License Photos Database |
DESCRIPTION |
Database generated and maintained by the Division of Motor Vehicles is placed on the Kansas Criminal Justice Information Services (KCJS) website to speed access to drivers license information by law enforcement officers. |
RETENTION |
See Comments |
COMMENTS |
Division of Motor Vehicles is the official records custodian and the KBI displays the photographs on the KCJIS website for rapid access by law enforcement officers. |
DISPOSITION |
See Comments |
RESTRICTIONS |
5 USC sec. 552a & KSA 45-221(a)(10) |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
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