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Kansas Records Retention Schedules

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Agency Code: 083-005 (Kansas Bureau of Investigation. Information Services Division)

Page 1 of 1 showing 11 records of 11 total, starting on record 1



Agency Number: 083-005
Kansas Bureau of Investigation
Information Services Division

SERIES ID 0021-083 
TITLE 10 Print Fingerprint Cards 
DESCRIPTION Source documents for verifying the identity of persons being booked or considered for certain licensing, employment, or volunteer capacities. 
RETENTION See Comments 
COMMENTS Retain electronic records permanently. Retain any hard copy until converted to electronic format and quality assurance check completed, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS KSA 22-4707, KSA 45-221(a)(1), & KSA 75-712j 
APPROVED 2023-01-19 
K.A.R. NUMBER 53-2-216 

SERIES ID 0031-083 
TITLE Automated Fingerprint Identification System (AFIS) Project Files 
DESCRIPTION Records relating to the establishment of the automated fingerprint system designed to capture and store fingerprint images electronically. 
RETENTION See Comments 
COMMENTS Retain until system is no longer in use, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2023-01-19 
K.A.R. NUMBER 53-2-216 

SERIES ID 0022-083 
TITLE Criminal History Records Check Forms 
DESCRIPTION Forms submitted to the KBI requesting criminal history record checks. 
RETENTION See Comments 
COMMENTS Retain 1 calendar year after record check completed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2023-01-19 
K.A.R. NUMBER 53-2-216 

SERIES ID 0025-083 
TITLE Criminal History Search Requests 
DESCRIPTION Logs of all criminal history record search transactions conducted online through KBI systems, and any search responses. 
RETENTION 5 calendar years 
DISPOSITION Destroy 
RESTRICTIONS KSA 22-4707 & KSA 45-221(a)(1)(10) 
APPROVED 2023-01-19 
K.A.R. NUMBER 53-2-216 

SERIES ID 0114-083 
TITLE eCitation 
DESCRIPTION Repository of index information and content regarding citation information electronically submitted by local law enforcement and other agencies. This will include municipal, county, and state traffic, non-moving and some criminal citations issued by enforcement agencies. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS Portions may be restricted under KSA 75-712 & KSA 45-221(a)(1)(10) 
APPROVED 2023-01-19 
K.A.R. NUMBER 53-2-216 

SERIES ID 0034-083 
TITLE Kansas Standard Arrest Reports 
DESCRIPTION Arrest reports submitted by law enforcement agencies and compiled by the KBI for statistical purposes and reporting to the Federal Bureau of Investigation. 
RETENTION See Comments 
COMMENTS Retain until data extracted for reporting purposes, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-712 & KSA 45-221(a)(1)(10) 
APPROVED 2023-01-19 
K.A.R. NUMBER 53-2-216 

SERIES ID 0004-083 
TITLE Kansas Standard Offense Reports 
DESCRIPTION Reports submitted by local law enforcement agencies to the KBI on offenses occurring within jurisdictions as required by KSA 21-2501a(b). 
RETENTION See Comments 
COMMENTS Retain until data extracted for reporting purposes, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(10) & KSA 45-220(g)(1) 
APPROVED 2023-01-19 
K.A.R. NUMBER 53-2-216 

SERIES ID 0024-083 
TITLE Kansas Supplemental Homicide Report 
DESCRIPTION Form submitted by law enforcement agencies for all homicides and compiled by the KBI for statistical purposes and reporting to the Federal Bureau of Investigation. 
RETENTION See Comments 
COMMENTS Retain until data extracted for reporting purposes, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1) & KSA 45-220(g)(1) 
APPROVED 2023-01-19 
K.A.R. NUMBER 53-2-216 

SERIES ID 0023-083 
TITLE Law Enforcement Officers Killed or Assaulted Report 
DESCRIPTION Reports submitted by law enforcement agencies and compiled by the KBI releasing statistical information on the number of law enforcement officers killed or assaulted in the line of duty. 
RETENTION See Comments 
COMMENTS Retain until data extracted for reporting purposes, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-220(g)(1) 
APPROVED 2023-01-19 
K.A.R. NUMBER 53-2-216 

SERIES ID 0027-083 
TITLE Offender Registration Files 
DESCRIPTION Registration form and supporting documentation relating to sexual, violent, and drug offenders required to register in the state of Kansas and maintained to monitor their locations. 
RETENTION See Comments 
COMMENTS Retain electronic records for lifetime of offender, then destroy. Retain any hard copies until converted to electronic format and quality assurance check completed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Some records restricted per KSA 22-4906, KSA 22-4909, & KSA 45-221(a)(1) 
APPROVED 2023-01-19 
K.A.R. NUMBER 53-2-216 

Agency Number: 083-005
Kansas Bureau of Investigation
Information Services Division
Information Resource Management

SERIES ID 0026-083 
TITLE Division of Motor Vehicles Drivers License Photos Database 
DESCRIPTION Database generated and maintained by the Division of Motor Vehicles is placed on the Kansas Criminal Justice Information Services (KCJS) website to speed access to drivers license information by law enforcement officers. 
RETENTION See Comments 
COMMENTS Division of Motor Vehicles is the official records custodian and the KBI displays the photographs on the KCJIS website for rapid access by law enforcement officers. 
DISPOSITION See Comments 
RESTRICTIONS 5 USC sec. 552a & KSA 45-221(a)(10) 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

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