Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-003 (Department of Administration. Architectural Services Division)
Subagency: Administration Section

Page 1 of 1 showing 7 records of 7 total, starting on record 1

Agency Number: 173-003
Department of Administration
Architectural Services Division
Administration Section

SERIES ID	0509-173
TITLE	Annual Budgets - Division of Architectural Services
DESCRIPTION	Agency copies of budgets submitted by the division.
RETENTION	006 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0510-173
TITLE	Architectural/Engineering Contracts and Ancillary Technical Services Contracts
DESCRIPTION	Records documenting the legal agreement between Architectural Services and private contractors. These are also referred to as architectural service contracts.
RETENTION	See Comments
COMMENTS	Retain for 20 years after the completion of contractors work, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0511-173
TITLE	Correspondence - Policy Related
DESCRIPTION	Records documenting general correspondence received and generated by the division director and section directors.
RETENTION	004 fisc yrs
COMMENTS	After office retention period transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0512-173
TITLE	EDA (Economic Development Administration) Project File
DESCRIPTION	Records documenting state construction projects funded by the federal EDA.
RETENTION	005 cldr yrs
COMMENTS	After office retention period transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0513-173
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Records document all current personnel transactions regarding Division of Architectural Services employees.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

Agency Number: 173-003
Department of Administration
Architectural Services Division
Construction Administration Section

SERIES ID	0529-173
TITLE	Engineering Unit Correspondence Files and Site Visit Notes - Active and Inactive
DESCRIPTION	Correspondence concerning state construction projects, site visit notes, and reports.
RETENTION	See Comments
COMMENTS	Retain in office for 5 years then transfer to off-site storage for 15 years, then transfer to state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0530-173
TITLE	Test and Balance Reports
DESCRIPTION	Reports created by a contractor explaining the heating, ventilating, and electrical systems on projects overseen by this agency.
RETENTION	See Comments
COMMENTS	Retain in office for 10 years after completion of the project then transfer to off-site storage for 40 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068