Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-003 (Department of Administration. Architectural Services Division)
Subagency: Planning

Page 1 of 1 showing 4 records of 4 total, starting on record 1



Agency Number: 173-003
Department of Administration
Architectural Services Division
Planning & Management Section

SERIES ID 0536-173 
TITLE Architect Eligibility Files 
DESCRIPTION Records documenting names, addresses, and statements of qualifications of architects and architectural firms approved by the state to qualify for state construction projects. 
RETENTION See Comments 
COMMENTS Retain files from March until the following March, then transfer to archives for purging. KSA 75-1250 legislation maintains that these records have an annual turnover. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0537-173 
TITLE Division of Architectural Services Planning Files - Active, Semi-Active, Inactive 
DESCRIPTION Records documenting the management of projects through the planning phase including all the developmental work done before specifications and tracings are created. 
RETENTION See Comments 
COMMENTS Retain active and semi-active records in office area until the project is complete, then sent the inactive file to off-site storage for 20 years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0538-173 
TITLE Engineering Eligibility Files 
DESCRIPTION Records documenting names, addresses, statements of qualifications of engineers and engineering firms approved by the state to qualify for state construction projects. 
RETENTION See Comments 
COMMENTS Retain files from March until the following March, then transfer to the state archives for purging. KSA 75-5802 legislation maintains that these records have an annual turnover. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0539-173 
TITLE Estimating Budgets File for Capitol Improvements 
DESCRIPTION Records which document estimating work done by the division planning & management staff on proposed capital improvements for agency budgeting purposes. 
RETENTION See Comments 
COMMENTS Retain in the Planning & Management section for current plus 2 years, then transfer to off-site storage for 8 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

New Search