Kansas Records Retention Schedules
Results of Query:
Agency Code: 173-003 (Department of Administration. Architectural Services Division)
Subagency: Planning
Page 1 of 1 showing 4 records of 4 total,
starting on record 1
Agency Number: 173-003
Department of Administration
Architectural Services Division
Planning & Management Section
| SERIES ID |
0536-173 |
| TITLE |
Architect Eligibility Files |
| DESCRIPTION |
Records documenting names, addresses, and statements of qualifications of architects and architectural firms approved by the state to qualify for state construction projects. |
| RETENTION |
See Comments |
| COMMENTS |
Retain files from March until the following March, then transfer to archives for purging. KSA 75-1250 legislation maintains that these records have an annual turnover. |
| DISPOSITION |
Archives |
| RESTRICTIONS |
None |
| APPROVED |
1986-10-30
|
| K.A.R. NUMBER |
53-2-068 |
| SERIES ID |
0537-173 |
| TITLE |
Division of Architectural Services Planning Files - Active, Semi-Active, Inactive |
| DESCRIPTION |
Records documenting the management of projects through the planning phase including all the developmental work done before specifications and tracings are created. |
| RETENTION |
See Comments |
| COMMENTS |
Retain active and semi-active records in office area until the project is complete, then sent the inactive file to off-site storage for 20 years, then transfer to the archives. |
| DISPOSITION |
Archives |
| RESTRICTIONS |
None |
| APPROVED |
1986-10-30
|
| K.A.R. NUMBER |
53-2-068 |
| SERIES ID |
0538-173 |
| TITLE |
Engineering Eligibility Files |
| DESCRIPTION |
Records documenting names, addresses, statements of qualifications of engineers and engineering firms approved by the state to qualify for state construction projects. |
| RETENTION |
See Comments |
| COMMENTS |
Retain files from March until the following March, then transfer to the state archives for purging. KSA 75-5802 legislation maintains that these records have an annual turnover. |
| DISPOSITION |
Archives |
| RESTRICTIONS |
None |
| APPROVED |
1986-10-30
|
| K.A.R. NUMBER |
53-2-068 |
| SERIES ID |
0539-173 |
| TITLE |
Estimating Budgets File for Capitol Improvements |
| DESCRIPTION |
Records which document estimating work done by the division planning & management staff on proposed capital improvements for agency budgeting purposes. |
| RETENTION |
See Comments |
| COMMENTS |
Retain in the Planning & Management section for current plus 2 years, then transfer to off-site storage for 8 years, then destroy. |
| DISPOSITION |
Destroy |
| RESTRICTIONS |
None |
| APPROVED |
1986-10-30
|
| K.A.R. NUMBER |
53-2-068 |
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