Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: Agency Ser.

Page 1 of 1 showing 18 records of 18 total, starting on record 1

Agency Number: 173-004
Department of Administration
Personnel Services
Agency Ser. & Planes Asst. Section

SERIES ID	0613-173
TITLE	Agency Files (Section)
DESCRIPTION	Files which are used to document interactions between agencies and Agency Services and Planned Assistance Section.
RETENTION	003 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

Agency Number: 173-004
Department of Administration
Personnel Services
Agency Ser. & Planned Asst. Section

SERIES ID	0596-173
TITLE	Agency Classification Agreements
DESCRIPTION	Originals of formal agreements made between Personnel Services and certain agencies giving those agencies the authority to create and allocate positions according to the duties of the positions.
RETENTION	See Comments
COMMENTS	Retain all current contracts plus 2 prior contracts in the office, transfer all older contracts to off-site storage for 10 years, and then to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0597-173
TITLE	Agency Files - Agency Operations Section
DESCRIPTION	Records which document the interactions between the Agency Operations Section (this section is now disbanded) and other state agencies.
RETENTION	See Comments
COMMENTS	Retain in off-site storage until 1993.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0598-173
TITLE	Agency Files (Unit)
DESCRIPTION	Unit records which document personnel management specialist's interactions with assigned agencies.
RETENTION	005 fisc yrs
COMMENTS	Retain in office for 2 fiscal years and 3 fiscal years in office storage, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0599-173
TITLE	Applicant File - Agency Operation Section
DESCRIPTION	Correspondence received from applicants already examined or interviewed for civil service positions.
RETENTION	See Comments
COMMENTS	Retain in off-site storage until 1993.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0600-173
TITLE	Applications for Employment - Microfilmed Copy
DESCRIPTION	Microfilmed copy of completed, pre-printed forms used to record applications for employment.
RETENTION	004 cldr yrs
COMMENTS	Retain in office for 2 years and in off-site storage for 2 years.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0601-173
TITLE	Benchmark Position Description Files
DESCRIPTION	Sample ideal position descriptions used to assist in the development of position descriptions pertaining to each classification
RETENTION	See Comments
COMMENTS	Retain in the office until no longer useful.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0602-173
TITLE	Central Subject File for Agency Services and Planned Assistance Activities
DESCRIPTION	Records which are used to document the on-going activities of the Agency Services and Planned Assistance Section.
RETENTION	008 cldr yrs
COMMENTS	Retain in office files for 3 years and in off-site storage for 5 years, then transfer to state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0603-173
TITLE	Classification and Organizational Studies
DESCRIPTION	Files documenting the organizational maintenance of the classification system.
RETENTION	See Comments
COMMENTS	Retain in the office for 1 year after the completion of the study then send to the central files for 3 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0604-173
TITLE	Classification Contract Agreements
DESCRIPTION	Documents which consist of copies of contracts recording signed agreements between Personnel Services and other agencies having classification authority, and related monthly reports.
RETENTION	See Comments
COMMENTS	Retain contract copies in the office as long as they are current. Once contracts are outdated destroy them. The monthly reports that are included in these files are to be retained for the current fiscal yr. in the office, then destroyed.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0605-173
TITLE	Exam Material Check Sheets
DESCRIPTION	Completed, pre-printed forms used to document persons taking exams as recorded by examination monitors.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0606-173
TITLE	Fish and Game Protector Assessment Files
DESCRIPTION	Documents pertain to the assessment of applicants for Fish and Game Protector positions.
RETENTION	004 cldr yrs
COMMENTS	Retain in office files for 2 years and office storage for 2 years then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0607-173
TITLE	Game Protector I Assessment Envelopes
DESCRIPTION	Documents used in assessing each of the applicants for the Game Protector I position.
RETENTION	004 cldr yrs
COMMENTS	Retain in office files for 2 years and office storage for 2 years then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0608-173
TITLE	Monitors Examination Record and Weekly Time Reports
DESCRIPTION	Computer-printed tally and check sheets for examination materials prepared by specific examination monitor at each of the specific examination sites. Weekly time reports records the hours worked.
RETENTION	006 months
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0609-173
TITLE	Personnel Series File
DESCRIPTION	Correspondence, studies and forms prepared by the Division of Personnel Services and agencies to reallocate agency personnel staff to the new personnel series.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0610-173
TITLE	Position Descriptions
DESCRIPTION	Records which document the duties and responsibilities of positions and also describe the education and experience requirements for positions.
RETENTION	See Comments
COMMENTS	Retain in the office as long as the position exists. When the position is abolished, transfer the position description to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0611-173
TITLE	Subject Files - Agency Operations Section
DESCRIPTION	Records which document the activities of the Agency Operations Section this section is now disbanded) or joint section projects.
RETENTION	See Comments
COMMENTS	Retain in off-site storage until 1993.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068

SERIES ID	0612-173
TITLE	Technical Files
DESCRIPTION	Current standards for evaluating unassembled exams for classified civil service jobs.
RETENTION	See Comments
COMMENTS	Retain current standards in the office updating each classification as needed. Dispose of the tech file for an exam when the class is abolished.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-10-30
K.A.R. NUMBER	53-2-068