Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-020 (Department of Administration. Office of Information Technology Services)
Subagency: Accounting Tech. Support

Page 1 of 1 showing 24 records of 24 total, starting on record 1

Agency Number: 173-020
Department of Administration
Office of Information Technology Services
Accounting Tech. Support & Planning

SERIES ID	0104-173
TITLE	A-Listings
DESCRIPTION	Computer printouts displaying the run cycle of batch jobs which have successfully run, as well as batch jobs which have not successfully run with error explanations.
RETENTION	002 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0105-173
TITLE	A-Listings for KIPPS Payroll
DESCRIPTION	Computer printouts displaying run cycles of batch jobs, both successful and unsuccessful, for use in the preparation of warrants for the KIPPS payroll system.
RETENTION	003 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0106-173
TITLE	Billing Reports
DESCRIPTION	Computer printouts billing agencies for work processed by the Data Entry unit.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0107-173
TITLE	Blanks and Duplicates
DESCRIPTION	Handwritten log of duplicate warrants issued including an explanation of why a duplicate warrant was necessary.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0110-173
TITLE	CENPAY
DESCRIPTION	Computer printout documenting the day's beginning and ending warrant numbers for miscellaneous warrants.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0112-173
TITLE	Daily Activity Control Register
DESCRIPTION	Daily computer printout recording patches of vouchers received from Payroll which are to keyed into the MAPPER system.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0113-173
TITLE	Daily Activity Log
DESCRIPTION	Computer printout recording all jobs keyed, output or saved by the Data Entry unit and the time of day activity occurred.
RETENTION	002 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0114-173
TITLE	Daily Back-Up Tapes
DESCRIPTION	Magnetic tapes recording daily data entry performed by the Data Entry unit.
RETENTION	See Comments
COMMENTS	Retain tape for one week, erase, and then reuse the tape.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0115-173
TITLE	Data Entry Operator Statistics
DESCRIPTION	Computer printout documenting individual operator statistics and performance.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0116-173
TITLE	DISC Computer Charges
DESCRIPTION	Documents relating to charges to the Technical Support Unit from DISC including a summary report of the distribution of charges.
RETENTION	002 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0117-173
TITLE	DISC Maintenance Requests
DESCRIPTION	Forms printed for agency requesting the Technical Support unit for any change on computer programs.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0119-173
TITLE	File History Tape Library
DESCRIPTION	Daily printout of magnetic tape inventory used for reference purposes, as well as a handwritten log of the magnetic computer tapes used daily.
RETENTION	003 days
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0120-173
TITLE	Magnetic Tape Files of Jobs Completed by the Data Entry Unit
DESCRIPTION	Magnetic tapes containing the most recent copy of each data entry job keyed by the Data Entry unit.
RETENTION	See Comments
COMMENTS	Retain until no longer needed to back up data entry activity, then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0121-173
TITLE	MAPPER Record Data Costs
DESCRIPTION	Computer printout relating to DISC charges accrued by the unit for reports concerning various services, program charges, equipment and computer costs.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0122-173
TITLE	Paymaster Payroll Totals
DESCRIPTION	Semimonthly printouts recording total payroll deductions for each payroll system including totals for regular paymaster, federal system paymaster, KIPPS paymaster, Regent's & 682 system paymaster.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0123-173
TITLE	Program Formats for Data Entry Jobs
DESCRIPTION	Computer printout detailing data elements of fields for data entry jobs performed by the Data Entry Unit.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0124-173
TITLE	Run Documentation
DESCRIPTION	Computer printouts which document the actual programs operating on the UNISYS computer system.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0126-173
TITLE	Savings Bonds Update Totals
DESCRIPTION	Monthly computer printout documenting the total amount of deductions for employees making savings bond purchases.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0127-173
TITLE	Standard Processing Control Report
DESCRIPTION	Daily computer printout processing the warrants and listing warrant numbers and amounts.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0128-173
TITLE	Title 19 Totals
DESCRIPTION	Computer printouts relating to the reconciliation of control totals and reports to show that the payroll for Title 19 programs (SRS) balance.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0129-173
TITLE	Unit Inventory
DESCRIPTION	Computer printout documenting the on-hand inventory of office supplies.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0130-173
TITLE	Voided Warrants Ledger Books
DESCRIPTION	Ledger books recording voided warrants with explanations for each void.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0131-173
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0132-173
TITLE	Warrant Register Totals
DESCRIPTION	Monthly computer printout relating to reconciliation of payroll systems with total amounts on time sheets.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070