Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-020 (Department of Administration. Office of Information Technology Services)
Subagency: Bureau of Telecommunications

Page 1 of 1 showing 21 records of 21 total, starting on record 1

Agency Number: 173-020
Department of Administration
Office of Information Technology Services
Bureau of Telecommunications

SERIES ID	0904-173
TITLE	Agency Equipment Form
DESCRIPTION	Copies of DA form 2733 used to maintain agencies' equipment records.
RETENTION	003 months
COMMENTS	Originals in the Monthly Billing Records in the Bureau of Administrative Services.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0905-173
TITLE	Budget Files
DESCRIPTION	Working files containing copies of the bureau's budgets and any supporting documentation.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Originals are in the Bureau of Administrative Services.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0906-173
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda documenting interaction between the Telecommunications Bureau and other state agencies.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 1 calendar year, transfer to the records center for 4 calendar years, then transfer to the archives. Supersedes general schedule retention requirements for "Correspondence."
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0907-173
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda regarding the Telecommunications Bureau's interaction with entities other than state agencies.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 1 calendar year, transfer to the records center for 2 calendar years, then transfer to the archives. Supersedes general schedule retention requirements for "Correspondence."
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0908-173
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda documenting interaction between the Telecommunication Network Operations Section and state agencies.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 2 years, transfer to the records center for 4 years, then transfer to the archives. Supersedes general schedule requirements for "Correspondence."
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0909-173
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0910-173
TITLE	Inventory of Service and Equipment by Agency
DESCRIPTION	Computer listing of service and equipment used by state agencies owned and leased by Southwestern Bell.
RETENTION	See Comments
COMMENTS	Obsolete series, destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0911-173
TITLE	Kansas Telephone Directories for State Agencies - Outdated File
DESCRIPTION	Records documenting state agencies requests for free telephone directories.
RETENTION	See Comments
COMMENTS	Obsolete series, destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0912-173
TITLE	Long Distance Charges for State Agencies
DESCRIPTION	Copies of monthly reports detailing individual charges for state agencies.
RETENTION	003 months
COMMENTS	Originals in the Bureau of Administrative Services.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0913-173
TITLE	Other Charges and Credits Files
DESCRIPTION	Documents relating to monthly additions or deletions made to each agency's portion of the basic Southwestern Bell bill.
RETENTION	003 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 1 fiscal year, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0914-173
TITLE	Request for Proposal File
DESCRIPTION	Studies prepared by the telecommunications engineer regarding the design and installation of telephone systems for state agencies.
RETENTION	See Comments
COMMENTS	Retain in office 3 fiscal years, transfer to the records center for 7 fiscal years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0915-173
TITLE	Request for Proposal File - Centrex System
DESCRIPTION	Studies prepared by telecommunications staff members in the Centrex management section regarding the design and installation of telephone systems for state agencies in the Topeka area.
RETENTION	See Comments
COMMENTS	Retain while current plus 1 year after any installation has been completed and checked, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0916-173
TITLE	Shared Data Circuit Billing Files
DESCRIPTION	Documents related to billing state agencies for costs associated with the circuitry that ties outlying state agencies with the Capitol Complex area.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0917-173
TITLE	Southwestern Bell Billing Ledger
DESCRIPTION	Completed, pre-printed forms containing cost information drawn from bills received from Southwest Bell listed by agency and line numbers.
RETENTION	003 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 1 fiscal year, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0919-173
TITLE	Telephone Billing Records
DESCRIPTION	Copies of telephone service requests sent to A T & T and Southwestern Bell to make changes in agency telephone systems.
RETENTION	005 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0918-173
TITLE	Telephone Billing Records
DESCRIPTION	Copies of monthly computer printouts received from Southwestern Bell regarding line charges which provide a summary of the individual bills received by each agency.
RETENTION	003 months
COMMENTS	Originals are in the Bureau of Administrative Services.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0921-173
TITLE	Telephone Billing Records
DESCRIPTION	Monthly computer printout regarding errors in KANS-A-N billing that require correction.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 2 years, transfer to the records center for 4 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0920-173
TITLE	Telephone Billing Records
DESCRIPTION	Current fiscal year billing and work order records maintained to monitor telecommunications usage by state agencies.
RETENTION	See Comments
COMMENTS	Retain in office 1 fiscal year, transfer to the records center for 2 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0922-173
TITLE	Telephone Billing Records
DESCRIPTION	Copies of records providing a monthly summary of KANS-A-N line charges consisting of computer printouts, DA forms, and 4" x 8" billing cards from Southwestern Bell and A T & T.
RETENTION	003 months
COMMENTS	Originals are in the Bureau of Administrative Services.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0923-173
TITLE	Topographical, Aerial, Architectural Maps
DESCRIPTION	Maps and drawings which are used to assist Telecommunications engineers with site and area planning.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0924-173
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099