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Kansas Records Retention Schedules

Results of Query:

Agency Code: 247 (Governmental Ethics Commission. )

Page 1 of 1 showing 27 records of 27 total, starting on record 1



Agency Number: 247-001
Governmental Ethics Commission

SERIES ID 0002-247 
TITLE Audit Reports 
DESCRIPTION Reports of audits conducted by the agency on state employees or state officials to ensure compliance with governmental ethics statutes. 
RETENTION 005 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0005-247 
TITLE Campaign Receipts and Expenditures Reports 
DESCRIPTION Copies of receipts and expenditures reports filed by candidates, party committees and political committees as required by K.S.A 25-4142. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-07-13 
K.A.R. NUMBER 53-2-105 

SERIES ID 0006-247 
TITLE Campaign Statistical Reports 
DESCRIPTION Variety of reports detailing statistics compiled from the Receipts and Expenditures Reports. 
RETENTION See Comments 
COMMENTS Retain 2 election cycles, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0007-247 
TITLE Candidates Lists 
DESCRIPTION Lists compiled by the county clerks and used to compare with candidate filings to ensure the appropriate documentation has been completed. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0008-247 
TITLE City Candidates Receipts and Expenditure Reports 
DESCRIPTION Copies of reports submitted by all registered city candidates detailing all expenditures made during the reporting period as required by KSA 25-4148. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then destroy. Secretary of State maintains the original records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0010-247 
TITLE Complaint Files 
DESCRIPTION Documents relating to complaints filed against a state employee or state official regarding possible misconduct. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0012-247 
TITLE Correspondence - Policy Related 
DESCRIPTION Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 5 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0014-247 
TITLE County Candidates Receipts and Expenditure Reports 
DESCRIPTION Copies of reports submitted by all county candidates detailing all expenditures made during the reporting period as required by KSA 25-4148. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then destroy. Secretary of State maintains the original records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0015-247 
TITLE Democratic Central Committee and Women's Clubs Receipts and Expenditure Reports 
DESCRIPTION Copies of reports submitted by the Democratic Central Committee, Women's Clubs and State Parties detailing all expenditures made during the reporting period as required by KSA 25-4148. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then destroy. Secretary of State maintains the original records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0016-247 
TITLE District Candidates Receipts and Expenditure Report 
DESCRIPTION Copies of reports submitted by all district candidates detailing all expenditures made during the reporting period as required by KSA 25-4148. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then destroy. Secretary of State maintains the original records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0019-247 
TITLE Investigation Files 
DESCRIPTION Documents relating to commission investigations of possible violations by state officials or state employees of governmental ethics standards. 
RETENTION See Comments 
COMMENTS Retain in office 5 years after investigation is resolved, transfer to the records center for 5 calendar years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0020-247 
TITLE Leases - Real Estate and Capital Equipment 
DESCRIPTION Documents related to the leasing of real estate and equipment. 
RETENTION See Comments 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0022-247 
TITLE Lobbyist Registration Files 
DESCRIPTION Registration forms submitted annually by lobbyists as required by KSA 46-265 to ensure compliance with state governmental ethics statutes. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then destroy. Secretary of State maintains the original records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0023-247 
TITLE Lobbyists Receipts and Expenditure Reports 
DESCRIPTION Copies of reports submitted six times per year by all registered lobbyists detailing all expenditures made during the reporting period as required by KSA 46-268, 269. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then destroy. Secretary of State maintains the original records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0024-247 
TITLE Local PACs Receipts and Expenditure Reports 
DESCRIPTION Copies of reports submitted by all Local PACs detailing all expenditures made during the reporting period as required by KSA 25-4148. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then destroy. Secretary of State maintains the original records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0025-247 
TITLE Minutes - Commission Meeting 
DESCRIPTION Proceedings of regular or special meetings of the Governmental Standards and Conduct Commission. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0026-247 
TITLE Minutes - Executive Session 
DESCRIPTION Proceedings of the regular or special meetings of the Executive Board to review audits, complaints, and investigations. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0027-247 
TITLE Opinion Log 
DESCRIPTION Log maintained as an index to locate when an opinion was issued, the requester and the opinion number. 
RETENTION See Comments 
COMMENTS Retain in conjunction with the Opinion Files 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0028-247 
TITLE Opinions File 
DESCRIPTION Documents relating to opinions issued by the Commission regarding state employees or state officers conduct. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0029-247 
TITLE PACs Receipts and Expenditure Reports 
DESCRIPTION Copies of reports submitted by all registered PACs detailing all expenditures made during the reporting period as required by KSA 25-4148. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then destroy. Secretary of State maintains the original records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0032-247 
TITLE Reader Files 
DESCRIPTION Chronological files containing copies of outgoing correspondence compiled and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0033-247 
TITLE Republican Central Committee and Women's Clubs Receipts and Expenditure Reports 
DESCRIPTION Copies of reports submitted by the Republican Central Committee, Women's Clubs and State Parties detailing all expenditures made during the reporting period as required by KSA 25-4148. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then destroy. Secretary of State maintains the original records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0038-247 
TITLE Statewide Candidates Receipts and Expenditure Reports 
DESCRIPTION Copies of reports submitted by all statewide candidates detailing all expenditures made during the reporting period as required by KSA 25-4148. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then destroy. Secretary of State maintains the original records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0039-247 
TITLE Summary of Expenditures Reported by Registered Lobbyists 
DESCRIPTION Reports detailing lobbyists expenditures compiled from Receipts and Expenditure Reports and maintained for accountability purposes. 
RETENTION See Comments 
COMMENTS Retain in office 2 election cycles, transfer to the records center for 2 election cycles, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0040-247 
TITLE Technical Reference Files - Other States 
DESCRIPTION Material gathered from other states and retained for convenience of reference. 
RETENTION See Comments 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0042-247 
TITLE Tracking Logs 
DESCRIPTION Variety of logs compiled to track when candidates have filed the required documentation. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0044-247 
TITLE Working Files - Office Manager 
DESCRIPTION Variety of documents relating to managing the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

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