Kansas Records Retention Schedules
Results of Query:
Agency Code: 561 (Kansas Board of Regents. )
Page 1 of 1 showing 59 records of 59 total,
starting on record 1
Agency Number: 561-001
Kansas Board of Regents
SERIES ID |
0106-561 |
TITLE |
General Educational Development or High School Equivalency Diploma/Certificate Test Results |
DESCRIPTION |
Individual student General Educational Development (GED) or High School Equivalency Diploma/Certificate test result data submitted from testing centers. |
RETENTION |
050 cldr years |
COMMENTS |
Record copy may be paper or electronic. These records are typically submitted to KBOR by the GED testing centers or adult education program providers; KBOR may also receive them if the program closes or is discontinued. As data is entered into system and verified, paper is retained until quality assurance is performed, then destroyed. Data is retained by outside vendor and backups are sent to Regents. |
DISPOSITION |
Destroy |
RESTRICTIONS |
All student-specific records are private and confidential under the Family Educational Rights and Privacy Act of 1974, "FERPA," 20 U.S.C. 1232g and 34 C.F. 99; KSA 2012 Supp. 45-221 (a)(30) |
APPROVED |
2013-07-18
|
K.A.R. NUMBER |
53-2-177 |
SERIES ID |
0105-561 |
TITLE |
Student Financial Aid Records |
DESCRIPTION |
Applications, individual's financial information, correspondence, and other documents related to students who apply to receive one of the scholarships funded by the state and administered by the Board. |
RETENTION |
005 fiscal years |
DISPOSITION |
Destroy |
RESTRICTIONS |
Portions may be closed pursuant to K.S.A. 45-221(a)(1)(14)(30); 20 U.S.C. § 1232g; 34 CFR Part 99, |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
Agency Number: 561-001
Kansas Board of Regents
Adult Education
SERIES ID |
0107-561 |
TITLE |
Closed Adult Education Program Student Records |
DESCRIPTION |
Individual student records from closed adult education programs. Types of records may include but are not limited to applications to a program, student work, authorization for release of information forms, verification of eligibility forms, contracts, signed copies acknowledging receipt of policies and procedures, answer sheets for diagnostic and appraisal testing, original essays/writing assignments, learning plan worksheets, attendance records, and other related records. |
RETENTION |
003 cldr years from due date of program's final expenditure report |
COMMENTS |
These records are typically possessed by the adult education program providers; KBOR receives them if the program closes or is discontinued. |
DISPOSITION |
Destroy |
RESTRICTIONS |
All student-specific records are private and confidential under the Family Educational Rights and Privacy Act of 1974, "FERPA," 20 U.S.C. 1232G and 34 C.F. 99; KSA 2012 Supp. 45-221 (a)(30) |
APPROVED |
2013-01-10
|
K.A.R. NUMBER |
53-2-175 |
Agency Number: 561-001
Kansas Board of Regents
Community and Technical Colleges
SERIES ID |
0016-561 |
TITLE |
History Files |
DESCRIPTION |
Accreditation documents, audits, reports, correspondence, evaluations, etc. relating to community and technical colleges. |
RETENTION |
See Comments |
COMMENTS |
Transfer to the archives immediately for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0017-561 |
TITLE |
Log Sheet |
DESCRIPTION |
Log listing the title, date, and location of approved classes for each community and technical college and maintained for tracking purposes. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful or superseded, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0019-561 |
TITLE |
Out District Instruction Forms |
DESCRIPTION |
Form submitted to the Board of Regents by community and technical colleges seeking approval to teach classes off campus. |
RETENTION |
005 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
Agency Number: 561-001
Kansas Board of Regents
Community Colleges
SERIES ID |
0021-561 |
TITLE |
Presidents' Files |
DESCRIPTION |
Copies of policies, memos, procedures, etc. compiled by the board and distributed to all the community colleges presidents. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful, then transfer one copy to the archives for purging and destroy the remainder. |
DISPOSITION |
see comments |
RESTRICTIONS |
None |
APPROVED |
2001-04-12
|
K.A.R. NUMBER |
53-2-126 |
SERIES ID |
0022-561 |
TITLE |
School Files |
DESCRIPTION |
Correspondence, program appeals, etc. relating to the business operation of community colleges. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-04-12
|
K.A.R. NUMBER |
53-2-126 |
Agency Number: 561-001
Kansas Board of Regents
Community Colleges and Technical Colleges
SERIES ID |
0023-561 |
TITLE |
State Accreditation Files |
DESCRIPTION |
Correspondence, reports, regulations, etc. relating to the accreditation process of community and technical colleges to ensure that educational standards are met and maintained. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
Agency Number: 561-001
Kansas Board of Regents
Executive Director
SERIES ID |
0024-561 |
TITLE |
Presidents' and Chancellors' Goals |
DESCRIPTION |
Statements submitted by University Presidents and Chancellors setting their goals for the year and used as a basis for oral presentations given at the annual performance evaluations. |
RETENTION |
See Comments |
COMMENTS |
Transfer to University Presidents' and Chancellor's Employee Personnel Files when no longer useful and retain accordingly. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions may be closed under K.S.A. 45-221(a)(4) |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0025-561 |
TITLE |
Subject Files |
DESCRIPTION |
Various documents relating to major issues addressed by the Board of Regents. |
RETENTION |
see comments |
COMMENTS |
Retain in office until no longer useful, then transfer to archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
Agency Number: 561-001
Kansas Board of Regents
Fiscal
SERIES ID |
0028-561 |
TITLE |
ACT Class Profile Reports |
DESCRIPTION |
Freshman class scores produced by ACT reflecting average scores for students who submit their scores to a particular university and maintained for convenience of reference. |
RETENTION |
see comments |
COMMENTS |
Retain in office until no longer useful, then destroy. Information is compiled in a Databook or similar publication. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0030-561 |
TITLE |
Attrition and Graduation Reports |
DESCRIPTION |
Data compiled by each university about the number and rate of students leaving school through graduation or other means and maintained for convenience of reference. |
RETENTION |
see comments |
COMMENTS |
Retain in office until no longer useful, then destroy. Information is compiled in a Databook or similar publication. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0032-561 |
TITLE |
Budget Requests - Universities |
DESCRIPTION |
Copies of budget requests submitted to the Board of Regents, Division of Budget, and the Legislature requesting funding; maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain in office until no longer useful, then destroy. Record copy is maintained by individual institutions. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0034-561 |
TITLE |
Consolidated Faculty Tables |
DESCRIPTION |
Statistics and information concerning faculty salary, benefits, tenure, percentage change in number of faculty at an institution and formerly known as Academic Planning Tables. |
RETENTION |
see comments |
COMMENTS |
Retain in office until no longer useful, then destroy. This information is summarized in the AAUP Annual Salary Report and maintained for convenience of reference. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0036-561 |
TITLE |
Crumbling Classrooms, University Renovation, or Deferred Maintenance Files |
DESCRIPTION |
Budget and related materials concerning renovations at regents institutions used to monitor and ensure fulfillment of spending requirements. |
RETENTION |
See Comments |
COMMENTS |
Retain in office until renovation project is completed, and three years after any related bonds are redeemed, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0029-561 |
TITLE |
Data Collection Reporting, Work Papers |
DESCRIPTION |
Copies of reports prepared by individual universities and submitted to the American Association of University Professors and the Board of Regents providing information about faculty salaries. |
RETENTION |
See Comments |
COMMENTS |
Retain in office until no longer useful, then destroy. This information is summarized and compiled in a Databook or similar publication. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0037-561 |
TITLE |
Degree Inventory Reports |
DESCRIPTION |
Inventory of degrees offered throughout the regents institutions system. |
RETENTION |
see comments |
COMMENTS |
Retain in office until no longer useful, then destroy. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0038-561 |
TITLE |
Degrees Awarded - Reports and Work Papers |
DESCRIPTION |
Reports and summary information on the number of degrees awarded by school and discipline and maintained for convenience of reference. |
RETENTION |
010 cldr yrs |
COMMENTS |
Retain in office for 10 calendar years, then destroy. Data is summarized in databook and/or special reports. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0040-561 |
TITLE |
Faculty Salary Surveys - Work Papers |
DESCRIPTION |
Working papers used in gathering and compiling faculty salary information to be included in the AAUP Annual Salary Report. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0041-561 |
TITLE |
Faculty Workload Survey |
DESCRIPTION |
Working files and final reports relating to time spent by faculty in classroom instruction, research, and other activities, broken down by length of service, rank, etc. |
RETENTION |
see comments |
COMMENTS |
Retain in office until no longer useful, then destroy. Transfer 1 copy of final report to the archives. |
DISPOSITION |
see comments |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0044-561 |
TITLE |
Integrated Post-Secondary Education Data System (IPEDS) Reports |
DESCRIPTION |
Information compiled by each regents institution concerning institutional characteristics, enrollment statistics, staff demographics, etc. using the Integrated Post-Secondary Education Data System. |
RETENTION |
see comments |
COMMENTS |
Retain in office until no longer useful, then destroy. Maintained for convenience of reference only. Data is compiled in a Databook or other similar publication. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0048-561 |
TITLE |
Special Studies and Task Force Reports |
DESCRIPTION |
End results, summaries, or reports of special studies, projects, or task force findings. |
RETENTION |
see comments |
COMMENTS |
Retain in office until no longer useful, then transfer to the archives. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0049-561 |
TITLE |
Special Studies and Task Force Reports - Work Papers |
DESCRIPTION |
Information used in compiling reports for special projects or task forces. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0052-561 |
TITLE |
University Demographic Reports |
DESCRIPTION |
Statistical reports submitted by each university, each semester, summarizing the student body in terms of ethnicity, gender, age, etc. and used in compiling a comprehensive report. |
RETENTION |
see comments |
COMMENTS |
Retain in office until no longer useful, then destroy. Data is summarized in databook and/or special reports. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0053-561 |
TITLE |
University Enrollment Reports |
DESCRIPTION |
Reports of enrollment statistics submitted by each university and used in compiling summary reports for all institutions in the form of a Databook, Enrollment Report, or other published report. |
RETENTION |
see comment |
COMMENTS |
Retain in office until no longer useful, then destroy. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
Agency Number: 561-001
Kansas Board of Regents
Legal
SERIES ID |
0058-561 |
TITLE |
Index to Abstracts and Deeds |
DESCRIPTION |
Log listing the abstracts and deeds of property owned by regents institutions. |
RETENTION |
see comment |
COMMENTS |
Retain in conjunction with the general schedule entry Deeds for Real Estate. |
DISPOSITION |
see comments |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0062-561 |
TITLE |
Institution Revenue Bond Files |
DESCRIPTION |
Correspondence, resolution, agenda, drafts, final transcript etc. relating to the sale of bonds by regents institutions for capital improvement projects. |
RETENTION |
See Comments |
COMMENTS |
Retain supporting documentation and transcript until bond is paid in full, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2014-10-16
|
K.A.R. NUMBER |
53-2-182 |
SERIES ID |
0059-561 |
TITLE |
Legal Inquiries Files - Internal |
DESCRIPTION |
Correspondence and supporting documentation relating to legal inquiries made within the agency and requesting a legal opinion. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions may be closed as attorney client communications and/or attorney work product, pursuant to K.S.A. 45-221(a)(2), K.S.A. 60-426 and K.S.A. 45-221(a)(25). |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0061-561 |
TITLE |
Legal Review Files |
DESCRIPTION |
Copies of correspondence, affidavits, etc. relating to various lawsuits suing regents institutions and maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain five years after litigation is closed, then destroy. Originals are maintained in the Litigation Division of the Attorney General's Office. |
DISPOSITION |
Destroy |
RESTRICTIONS |
K.S.A. 45-221(a)(2)(4)(25) and K.S.A. 60-426 |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0045-561 |
TITLE |
Merger Files |
DESCRIPTION |
Documents concerning the merger of one public postsecondary educational institution with another. |
RETENTION |
003 cldr yrs |
COMMENTS |
Retain in office 3 calendar years, then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0046-561 |
TITLE |
Reciprocal Agreement Files |
DESCRIPTION |
Agreements, routine correspondence, reports, etc. concerning the reciprocal exchange of tuition rates for Kansas residents and residents of other states. |
RETENTION |
See Comments |
COMMENTS |
Retain for minimum of 3 fiscal years or until no longer useful, whichever is longest, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0065-561 |
TITLE |
Subject Files - Board of Regents |
DESCRIPTION |
Correspondence, policies, etc. relating to the board's legal interests impacting all universities. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0066-561 |
TITLE |
Subject Files - State Universities |
DESCRIPTION |
Correspondence, drafts, orders, copies of leases, etc. relating to the administration and operation of the state universities. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Some Portions may be closed pursuant to K.S.A. 45-221(a)(20). |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0067-561 |
TITLE |
Subject Files - Topical |
DESCRIPTION |
Variety of documents relating to legal interest and possible impact on the board for all regents institutions. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
Agency Number: 561-001
Kansas Board of Regents
Personnel
SERIES ID |
0013-561 |
TITLE |
Technical Reference Files |
DESCRIPTION |
Copies of documents retained strictly for convenience of reference that are not part of official files: copies of external reports, studies, periodicals, books, brochures, catalogs, vendor lists, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
Agency Number: 561-001
Kansas Board of Regents
Private or Out-of-State Postsecondary Educational Institutions
SERIES ID |
0068-561 |
TITLE |
Complaint Files |
DESCRIPTION |
Documents relating to complaints lodged against a private or out-of-state postsecondary educational institution which did not result in an investigation. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0069-561 |
TITLE |
Minutes - Advisory Committee on Schools |
DESCRIPTION |
Minutes and agendas of regular or special meetings of the Advisory Committee on Schools. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0071-561 |
TITLE |
Private or Out-of-State Postsecondary Educational Institutions Files |
DESCRIPTION |
Applications, annual renewals, and supporting documentation submitted by private or out-of-state postsecondary educational institutions seeking authorization to operate a school or solicit students in the state of Kansas. |
RETENTION |
050 fisc yrs |
COMMENTS |
Retain in office 50 years, then transfer files for Kansas schools to the archives for purging and destroy the remainder. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0070-561 |
TITLE |
Problem Private or Out-of-State Postsecondary Educational Institutions Files |
DESCRIPTION |
Correspondence, brochures, etc. relating to private or out-of-state postsecondary educational institutions operating in violation of the Kansas Proprietary School Act. |
RETENTION |
See Comments |
COMMENTS |
Retain for two years past date of problem resolution, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0072-561 |
TITLE |
Student Files - Private or Out-of-State Postsecondary Educational Institutions |
DESCRIPTION |
Correspondence, financial aid documents, transcripts, etc. relating to students previously enrolled in a private or out-of-state postsecondary educational institution which is now defunct. |
RETENTION |
See Comments |
COMMENTS |
Record copy may be paper or electronic. As paper documents are scanned into system, paper is retained until quality assurance is performed, then destroyed. Retain financial aid information and other related records for 3 fiscal years, then destroy. Retain record copy for 50 years. |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 45-221(a)(1); 20 U.S.C. § 1232g; 34 CFR Part 99 |
APPROVED |
2013-01-10
|
K.A.R. NUMBER |
53-2-175 |
SERIES ID |
0073-561 |
TITLE |
Transcripts - Copies |
DESCRIPTION |
Copies of student transcripts and correspondence maintained from closed private and out-of-state postsecondary educational institutions for convenience of reference. Original transcripts are maintained in the appropriate Student File. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1); 20 U.S.C. § 1232g; 34 CFR Part 99 |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
Agency Number: 561-001
Kansas Board of Regents
University Programs
SERIES ID |
0074-561 |
TITLE |
Access Reports |
DESCRIPTION |
Correspondence, reports, etc. submitted by state universities detailing continuing education courses offered by state universities and used to compile the final report. |
RETENTION |
005 cldr yrs |
COMMENTS |
Retain until no longer useful, then destroy supporting documentation. Transfer 1 copy of final report to the archives and destroy the remainder. A.K.A. Academic Extension Files. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0075-561 |
TITLE |
Accreditation Files |
DESCRIPTION |
Documents relating to the accreditation process for state university programs by various commissions or boards. |
RETENTION |
005 cldr yrs |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0076-561 |
TITLE |
Assessment Reports Files |
DESCRIPTION |
Reports, minutes, correspondence, etc. relating to the student achievement in basic skills and general education. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0078-561 |
TITLE |
Degree and Certificate Inventory Files |
DESCRIPTION |
Documents used to track the degree programs and certificates offered by state universities. |
RETENTION |
002 cldr yrs |
COMMENTS |
Retain in office 2 calendar years, then destroy supporting documentation. Transfer 1 copy of final report to the archives for purging and destroy the remainder. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0079-561 |
TITLE |
Degree Granting Authority Files |
DESCRIPTION |
Minutes, correspondence, hearings, etc. relating to the authority to grant degrees at private or out-of-state postsecondary educational institutions, community colleges, and technical colleges. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0081-561 |
TITLE |
Eisenhower Advisory Committee Files |
DESCRIPTION |
Correspondence, board letters, minutes, applications, etc. relating to grant funding under the Dwight D. Eisenhower Professional Development Program. |
RETENTION |
003 cldr yrs |
COMMENTS |
Retain in office 3 calendar years, then transfer to the archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0082-561 |
TITLE |
Executive Board of Kansas Math/Science Education Coalition Files |
DESCRIPTION |
Correspondence, agendas, minutes, etc. relating to improvement of student achievement and participation in the math and sciences fields. |
RETENTION |
002 cldr yrs |
COMMENTS |
Retain in office 2 calendar years, then transfer to the archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0087-561 |
TITLE |
New Degree Proposal Files |
DESCRIPTION |
Documents relating to state university proposals for new degree programs which require approval by the Board of Regents. |
RETENTION |
002 cldr yrs |
COMMENTS |
Retain in office 2 calendar years, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0088-561 |
TITLE |
Program Proposals Files |
DESCRIPTION |
Correspondence, proposal form, minutes, etc. relating to requests from state universities to offer program concentrations, program name changes, new programs, etc. for approval. |
RETENTION |
002 cldr yrs |
COMMENTS |
Retain in office 2 calendar years, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0089-561 |
TITLE |
Program Review Files |
DESCRIPTION |
Correspondence, reports, statistical reviews, etc. compiled to monitor degree programs and quality at state universities. |
RETENTION |
002 cldr yrs |
COMMENTS |
Retain in office 2 calendar years, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0090-561 |
TITLE |
Qualified Admissions Files |
DESCRIPTION |
Policy statements, legislative history, correspondence, etc. relating to the Board of Regents' position on qualified admission standards to ensure the quality of the educational environment. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0091-561 |
TITLE |
Regents Qualified Admissions Curricula Files |
DESCRIPTION |
Correspondence, course lists, form, log sheets, etc. relating to establishing admission standards for freshman applicants to state universities. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0093-561 |
TITLE |
Staff Vitae |
DESCRIPTION |
Documents relating to university program staff's vitae and maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful or superseded, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
K.S.A. 45-221(a)(4) |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
SERIES ID |
0095-561 |
TITLE |
Student Activities Files |
DESCRIPTION |
Agendas, correspondence, surveys, minutes, etc. relating to a variety of student issues and perceptions. |
RETENTION |
003 cldr yrs |
COMMENTS |
Retain in office 3 calendar years, then transfer to the archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0096-561 |
TITLE |
Subcommittee on Regents Distinguished Professors Files |
DESCRIPTION |
Correspondence, board actions, guidelines, etc. relating to the funding, appointment, and evaluation and continuance of the program designed to attract established scholars. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
archives |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0097-561 |
TITLE |
Subject Files |
DESCRIPTION |
Variety of documents relating to various issues and concerns of the unit. |
RETENTION |
see comments |
COMMENTS |
Retain until no longer useful or superseded, then destroy. |
DISPOSITION |
destroy |
RESTRICTIONS |
None |
APPROVED |
2001-07-11
|
K.A.R. NUMBER |
53-2-127 |
SERIES ID |
0101-561 |
TITLE |
University Libraries Files |
DESCRIPTION |
Correspondence, studies, requests, etc. relating to the state universities libraries' efforts to increase funding. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2011-01-27
|
K.A.R. NUMBER |
53-2-166 |
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