Kansas Records Retention Schedules
Results of Query:
Agency Code: 604 (Kansas State School for the Blind)
Page 1 of 1 showing 19 records of 19 total,
starting on record 1
Agency Number: 604-001
Kansas State School for the Blind
Instructional Services
SERIES ID |
0001-604 |
TITLE |
Absentee Reports - Daily |
DESCRIPTION |
Form completed daily reporting individual and collective student absences. |
RETENTION |
010 schl yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0005-604 |
TITLE |
Employee Personnel Files - Office Copies |
DESCRIPTION |
Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain for length of employee's tenure plus 5 calendar years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0006-604 |
TITLE |
Hospitalization Reports |
DESCRIPTION |
Monthly reports compiled on admissions and overnight stays by students at the Health Center. |
RETENTION |
002 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1)(3) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0007-604 |
TITLE |
Individual Student Educational Plans |
DESCRIPTION |
Plans of instruction developed for individual students attending the school. |
RETENTION |
See Comments |
COMMENTS |
Retain for 5 years after student's 22nd birthday, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0010-604 |
TITLE |
Lesson Plans |
DESCRIPTION |
Plans completed by individual teachers for daily class instruction. |
RETENTION |
005 schl yrs |
COMMENTS |
Retain for 5 school years, then destroy except for years ending with the numbers "0 and 5" (e.g. 1990, 1995), transfer to the archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0018-604 |
TITLE |
Report Cards |
DESCRIPTION |
Reports maintained on individual student grades. |
RETENTION |
See Comments |
COMMENTS |
Retain in accordance with Student Files - Principal's Office |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 45-221(a)(1)(9) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0020-604 |
TITLE |
Scholastic Aptitude Testing Score Records |
DESCRIPTION |
Computer reports listing student scores on the SAT examination. |
RETENTION |
See Comments |
COMMENTS |
Retain in accordance with Student Files - Principal's Office |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 45-221(a)(1)(9) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0021-604 |
TITLE |
Student Files - Counseling/Psychology/Speech/OT/PT |
DESCRIPTION |
Records maintained on individual students receiving treatment. |
RETENTION |
See Comments |
COMMENTS |
Retain until student leaves plus 5 calendar years then destroy if not part of the student's permanent file. |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 45-221(a)(1)(3) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-135 |
SERIES ID |
0022-604 |
TITLE |
Student Files - Extended Day Program |
DESCRIPTION |
Records maintained on individual students living in the dormitory/rehabilitation. |
RETENTION |
See Comments |
COMMENTS |
Retain in EDP Office until no longer useful, then destroy if not part of the student's permanent file. |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 45-221(a)(1) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0023-604 |
TITLE |
Student Files - Extended School Year |
DESCRIPTION |
Records maintained on individual students enrolled at the Kansas State School for the Blind. |
RETENTION |
See Comments |
COMMENTS |
Retain in Outreach Office until student leaves, then transfer to Student Files - Principal's Office and retain accordingly. |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 45-221(a)(1) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0024-604 |
TITLE |
Student Files - Health Center |
DESCRIPTION |
Health and dental records maintained on individual students. |
RETENTION |
See Comments |
COMMENTS |
Retain in Health Center Office until student leaves, then transfer to Student Files - Principal's Office and retain accordingly. |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 45-221(a)(1)(3) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0025-604 |
TITLE |
Student Files - Principal's Office |
DESCRIPTION |
Comprehensive records maintained on individual students enrolled in the Kansas State School for the Blind. |
RETENTION |
050 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
KSA 45-221(a)(1)(3)(9) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0026-604 |
TITLE |
Student Files - Vocational/Summer Work Experience Achieves Transition Success |
DESCRIPTION |
Records maintained on individual students enrolled in vocational education programs and summer work programs. |
RETENTION |
See Comments |
COMMENTS |
Retain until student leaves school plus 5 calendar years, then destroy if not part of the student's permanent file. |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 45-221(a)(1) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
Agency Number: 604-002
Kansas State School for the Blind
Superintendent's Office
SERIES ID |
0039-604 |
TITLE |
Employee Personnel Files - Office Copies |
DESCRIPTION |
Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain for length of employee's tenure plus 5 calendar years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0062-604 |
TITLE |
Scrapbooks and Albums |
DESCRIPTION |
Collection of miscellaneous documents regarding agency activities. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
Agency Number: 604-003
Kansas State School for the Blind
Human Resources Office
Information Technology
SERIES ID |
0107-604 |
TITLE |
Information Resources Management and Data Processing |
DESCRIPTION |
Agency IT plans, data processing service plans, strategic plans, and related records used to plan for information systems development, technology acquisitions, & data processing services provisions. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded, obsolete, or replaced, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
Agency Number: 604-004
Kansas State School for the Blind
Business Office
SERIES ID |
0111-604 |
TITLE |
Activity Reports Records |
DESCRIPTION |
Internal documents used to compile statistics on agency activities. |
RETENTION |
002 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
SERIES ID |
0126-604 |
TITLE |
Employee Personnel Files - Office Copies |
DESCRIPTION |
Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain for length of employee's tenure plus 5 calendar years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
Agency Number: 604-005
Kansas State School for the Blind
Support Services
SERIES ID |
0161-604 |
TITLE |
Employee Personnel Files - Office Copies |
DESCRIPTION |
Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain for length of employee's tenure plus 5 calendar years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
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