Kansas Records Retention Schedules
Results of Query:
Agency Code: 610-001 (Kansas School for the Deaf. Administration)
Page 1 of 1 showing 31 records of 31 total,
starting on record 1
Agency Number: 610-001
Kansas School for the Deaf
Administration
Museum
SERIES ID |
0083-610 |
TITLE |
Athletics Files |
DESCRIPTION |
Photos, clippings, win-loss statistics, publications, programs, etc. compiled on student athletics at the school. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the KSD museum and transfer on copy to the archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0085-610 |
TITLE |
Record of Property Issued, Condemned, and Remaining in Use |
DESCRIPTION |
Non-expendable property inventory records in a bound volume which has been partially used as a scrapbook. |
RETENTION |
See Comments |
COMMENTS |
Although inventory records are subject to the general schedule, the archives staff has appraised this obsolete records series as worthy of preservation - retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0080-610 |
TITLE |
Scrapbooks and Albums |
DESCRIPTION |
Collection of miscellaneous documents regarding agency activities. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0082-610 |
TITLE |
Subject Files - Museum |
DESCRIPTION |
Correspondence, clippings, photos, publications, audio recordings, etc. regarding the school and general issues related to the deaf. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0081-610 |
TITLE |
Subject Files - Names |
DESCRIPTION |
Miscellaneous documents arranged by name of subject including clippings, letters, reminiscences, notes, photos, publications, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0079-610 |
TITLE |
Visitors Logs |
DESCRIPTION |
Registers recording visitors to the school. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
Agency Number: 610-001
Kansas School for the Deaf
Administration
Superintendent, Office of the
SERIES ID |
0035-610 |
TITLE |
Administration Files |
DESCRIPTION |
Wide variety of documents used in the administration of the school: correspondence, schedule, photographs, programs, legislative reference materials, statistics, reports, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain according to general schedule or other institution schedule entries where applicable - otherwise retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0036-610 |
TITLE |
Admission Enrollment Log |
DESCRIPTION |
Log listing the students enrolled, parents, addresses, and dates of admission. |
RETENTION |
See Comments |
COMMENTS |
Obsolete series - transfer to the archives immediately. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0034-610 |
TITLE |
Annual and Biennial Reports |
DESCRIPTION |
General reports made on an annual or biennial basis regarding agency activities. |
RETENTION |
See Comments |
COMMENTS |
Obsolete series - transfer to the archives immediately. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0058-610 |
TITLE |
Annual Environmental Evaluation Records |
DESCRIPTION |
Reports of evaluations made yearly by the Department of Health and Environment regarding the safety and general quality of the environment at the school. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0033-610 |
TITLE |
Annual Survey of Hearing Impaired Children and Youth |
DESCRIPTION |
Documents containing data on individual students taken during the survey: name, personal and educational information, hearing problems. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
KSA 45-221(a)(30) |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0027-610 |
TITLE |
Attendance Reports - Daily |
DESCRIPTION |
Daily reports regarding students present and absent from classes. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0029-610 |
TITLE |
Cantrall Trust Fund Records |
DESCRIPTION |
Correspondence, financial statements, legal documents, etc. related to the administration of the Cantrall Trust Fund. |
RETENTION |
005 fisc yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0026-610 |
TITLE |
Desk Calendars |
DESCRIPTION |
Calendars used to schedule employee or office activities. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0025-610 |
TITLE |
Evaluation of the Kansas School for Deaf |
DESCRIPTION |
Report prepared by the accreditation committee of the American Schools for the Deaf regarding the Kansas School for the Deaf. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0024-610 |
TITLE |
Financial Records - Miscellaneous |
DESCRIPTION |
A variety of fiscal documents mixed together: vouchers, receipts, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain according to general schedule where applicable - otherwise retain 5 fiscal years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0023-610 |
TITLE |
Historical Papers |
DESCRIPTION |
Copies of papers and theses regarding the school's history written by scholars ranging in age from secondary school to those in graduate school. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0087-610 |
TITLE |
Individual Educational Plans Cumulative File - Inactive |
DESCRIPTION |
Plans of instruction developed for individual students attending the school. |
RETENTION |
See Comments |
COMMENTS |
Retain until student leaves school plus 5 years, then transfer every 100th plan to the archives, destroy the remainder. This retention period meets federal requirements. |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 45-221(a)(1) |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0021-610 |
TITLE |
Inter-School Relations Records |
DESCRIPTION |
Correspondence and reports regarding schools for the deaf elsewhere in the nation maintained for reference purposes. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0078-610 |
TITLE |
Job Standards Development Records |
DESCRIPTION |
Committee minutes, personnel forms, correspondence, curriculum sheets, etc. regarding the development of performance standards for school staff. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0018-610 |
TITLE |
Local Comprehensive Educational Plans |
DESCRIPTION |
Documents regarding goals and objectives planned for the institution as required by the State Department of Education. |
RETENTION |
005 fisc yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0017-610 |
TITLE |
Manuals, Handbooks, and Curricula |
DESCRIPTION |
Variety of internally generated guides dorm activities and athletic events held at the school. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded or no longer in effect, then transfer to the KSD museum and transfer one copy to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0016-610 |
TITLE |
Minutes |
DESCRIPTION |
Copies of Department of Education minutes formerly used to authorize monthly payroll and other expenditures for the school. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0010-610 |
TITLE |
Pupils Statistical Record - a.k.a. Pupils Record |
DESCRIPTION |
Register of student admissions containing basic personal, health, family, and admissions information regarding individual students. |
RETENTION |
See Comments |
COMMENTS |
Obsolete records series - transfer to the archives immediately. |
DISPOSITION |
Archives |
RESTRICTIONS |
KSA 45-221(a)(30) |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0009-610 |
TITLE |
Research Budget Files |
DESCRIPTION |
Documents related to obtaining funds for research programs: state plan, budget appeals, correspondence, etc. |
RETENTION |
005 fisc yrs |
COMMENTS |
Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0022-610 |
TITLE |
Student Applications Index |
DESCRIPTION |
Index to Student Applications for Admission. (q.v.). |
RETENTION |
See Comments |
COMMENTS |
Retain in conjunction with "Student Applications for Admission" (q.v.). |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0008-610 |
TITLE |
Student Card File |
DESCRIPTION |
Brief reference file to past and present students: name, address, dates of attendance, and minor biographical information. |
RETENTION |
See Comments |
COMMENTS |
Retain permanently or transfer to the archives when no longer useful. |
DISPOSITION |
Archives |
RESTRICTIONS |
KSA 45-221(a)(1) |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0007-610 |
TITLE |
Student Files - Cumulative (see also Individual Education Plans) |
DESCRIPTION |
Comprehensive files made on individual students while at the school: transcripts, permission forms, medical and mental health records, attendance records, admission records, program records, etc. |
RETENTION |
050 cldr yrs |
COMMENTS |
These records may be microfilmed and the originals destroyed if the microfilm meets archival standards - microfilm copies of files up to 1939 have been deposited in the state archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
KSA 45-221(a)(1) |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0004-610 |
TITLE |
Student Survey Sheets |
DESCRIPTION |
Forms completed by parents or guardians for each student containing personal and family information as well as permission for students to take various school-sponsored trips. |
RETENTION |
See Comments |
COMMENTS |
Retain until student has left the school plus 5 years, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
KSA 45-221(a)(30) |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0005-610 |
TITLE |
Subject Files - Receptionist |
DESCRIPTION |
Miscellaneous documents related to routine administrative matters. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0006-610 |
TITLE |
Subject Files - Superintendent |
DESCRIPTION |
Wide variety of documents related to the deaf and their education as well as to the administration of the school. |
RETENTION |
See Comments |
COMMENTS |
Retain according to general schedule where applicable - otherwise retain until no longer useful, then transfer to archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions per KSA 45-221(a)(4). |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
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