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Kansas Records Retention Schedules

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Agency Code: 610-002 (Kansas School for the Deaf. Support Services)

Page 1 of 1 showing 15 records of 15 total, starting on record 1



Agency Number: 610-002
Kansas School for the Deaf
Support Services
Business Office

SERIES ID 0060-610 
TITLE Accounting Records - Miscellaneous 
DESCRIPTION Variety of documents detailing the school's financial condition including vouchers, receipts, invoices, bank records, etc. 
RETENTION See Comments 
COMMENTS Retain according to general schedule entries where applicable - otherwise retain 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0123-610 
TITLE Accounts Receivable Records - Audiology 
DESCRIPTION Documents related to the collection of payments from students for audiological services. 
RETENTION 003 fisc yrs 
COMMENTS See also Vouchers, Receipts. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0131-610 
TITLE CASK Reports: Monthly Financial 
DESCRIPTION Computerized financial reports regarding agency financial status issued on a monthly basis from the Division of Accounting & Reports to agencies in the Central Accounting System - Kansas. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0054-610 
TITLE Fire Safety Inspection Reports 
DESCRIPTION Reports made by the State Fire Marshal's office regarding the annual inspection conducted to ensure compliance with state and federal fire safety regulations. 
RETENTION 003 cldr yrs 
COMMENTS Retain 3 calendar years, then destroy, except for certification required by regulation to remain on file perpetually - retain documents until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0053-610 
TITLE Inventory Cards 
DESCRIPTION Cards used to manage the non-expendable capital equipment inventory. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0051-610 
TITLE Object Code Files 
DESCRIPTION Wide variety of purchasing records by object code: requisitions, contracts, leases, catalogs, brochures, etc. maintained for convenience of reference. 
RETENTION 003 fisc yrs 
COMMENTS Retain for 5 fiscal years if record is subject to KSA 75-3740(e). See also Vouchers & Requisitions, Accounts Payable Records, Bid Records, Contracts, Ledgers - General, and Vendor Files. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0050-610 
TITLE Pupil Trust Fund Account Records 
DESCRIPTION Miscellaneous financial documents used to manage the Pupil Trust Fund including bank records, receipts, vouchers, etc. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0061-610 
TITLE Subject Files - Business Office 
DESCRIPTION Wide variety of routine administrative documents related to purchasing and other business matters. A.k.a. "A to Z." 
RETENTION See Comments 
COMMENTS Retain according to general schedule where applicable - otherwise retain 5 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

Agency Number: 610-002
Kansas School for the Deaf
Support Services
Dietary

SERIES ID 0062-610 
TITLE Dietary Management Records 
DESCRIPTION Vouchers, employee time records, menus, supply inventories, inspection reports, etc. used in managing the school dining facility. 
RETENTION See Comments 
COMMENTS Retain according to general schedule where applicable - otherwise retain until no longer useful, then destroy. Duplicate materials may be destroyed at any time. 
DISPOSITION Destroy 
RESTRICTIONS Portions per KSA 45-221(a)(4) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

Agency Number: 610-002
Kansas School for the Deaf
Support Services
Personnel/Payroll

SERIES ID 0074-610 
TITLE Group Health Insurance Enrollment Forms 
DESCRIPTION Copies of forms used to enroll employees in the state group health insurance program. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer in effect plus 1 calendar year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0072-610 
TITLE Overtime Records 
DESCRIPTION Documents listing overtime worked by individual employees. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0070-610 
TITLE Payroll Records 
DESCRIPTION Lists of individual employees and their monthly pay, employee time sheets, payroll vouchers, SHaRP reports, DA forms 21, and other miscellaneous payroll records. 
RETENTION See Comments 
COMMENTS Retain according to general schedule under appropriate entries, except that employee payroll lists prior to 1941 shall be transferred to the archives immediately. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0068-610 
TITLE Personnel Management Files 
DESCRIPTION Copies of personnel and payroll related documents located in the Business and Personnel/Payroll Offices maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS See general schedule where applicable. Duplicates may be destroyed whenever no longer useful. 
DISPOSITION Destroy 
RESTRICTIONS Portions per KSA 45-221(a)(4) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

Agency Number: 610-002
Kansas School for the Deaf
Support Services
Physical Plant

SERIES ID 0066-610 
TITLE Administrative Files 
DESCRIPTION Miscellaneous routine documents, including some copies, related to the administration of the section. 
RETENTION See Comments 
COMMENTS Retain according to general schedule where applicable - otherwise, retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0064-610 
TITLE Work Requisitions 
DESCRIPTION Completed forms submitted by school personnel to request the performance of maintenance and other services. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

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