Kansas Records Retention Schedules
Results of Query:
Agency Code: 610-002 (Kansas School for the Deaf. Support Services)
Page 1 of 1 showing 15 records of 15 total,
starting on record 1
Agency Number: 610-002
Kansas School for the Deaf
Support Services
Business Office
SERIES ID |
0060-610 |
TITLE |
Accounting Records - Miscellaneous |
DESCRIPTION |
Variety of documents detailing the school's financial condition including vouchers, receipts, invoices, bank records, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain according to general schedule entries where applicable - otherwise retain 3 fiscal years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0123-610 |
TITLE |
Accounts Receivable Records - Audiology |
DESCRIPTION |
Documents related to the collection of payments from students for audiological services. |
RETENTION |
003 fisc yrs |
COMMENTS |
See also Vouchers, Receipts. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0131-610 |
TITLE |
CASK Reports: Monthly Financial |
DESCRIPTION |
Computerized financial reports regarding agency financial status issued on a monthly basis from the Division of Accounting & Reports to agencies in the Central Accounting System - Kansas. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0054-610 |
TITLE |
Fire Safety Inspection Reports |
DESCRIPTION |
Reports made by the State Fire Marshal's office regarding the annual inspection conducted to ensure compliance with state and federal fire safety regulations. |
RETENTION |
003 cldr yrs |
COMMENTS |
Retain 3 calendar years, then destroy, except for certification required by regulation to remain on file perpetually - retain documents until superseded, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0053-610 |
TITLE |
Inventory Cards |
DESCRIPTION |
Cards used to manage the non-expendable capital equipment inventory. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded by new inventory plus 3 fiscal years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0051-610 |
TITLE |
Object Code Files |
DESCRIPTION |
Wide variety of purchasing records by object code: requisitions, contracts, leases, catalogs, brochures, etc. maintained for convenience of reference. |
RETENTION |
003 fisc yrs |
COMMENTS |
Retain for 5 fiscal years if record is subject to KSA 75-3740(e). See also Vouchers & Requisitions, Accounts Payable Records, Bid Records, Contracts, Ledgers - General, and Vendor Files. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0050-610 |
TITLE |
Pupil Trust Fund Account Records |
DESCRIPTION |
Miscellaneous financial documents used to manage the Pupil Trust Fund including bank records, receipts, vouchers, etc. |
RETENTION |
005 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2007-01-11
|
K.A.R. NUMBER |
53-2-150 |
SERIES ID |
0061-610 |
TITLE |
Subject Files - Business Office |
DESCRIPTION |
Wide variety of routine administrative documents related to purchasing and other business matters. A.k.a. "A to Z." |
RETENTION |
See Comments |
COMMENTS |
Retain according to general schedule where applicable - otherwise retain 5 fiscal years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
Agency Number: 610-002
Kansas School for the Deaf
Support Services
Dietary
SERIES ID |
0062-610 |
TITLE |
Dietary Management Records |
DESCRIPTION |
Vouchers, employee time records, menus, supply inventories, inspection reports, etc. used in managing the school dining facility. |
RETENTION |
See Comments |
COMMENTS |
Retain according to general schedule where applicable - otherwise retain until no longer useful, then destroy. Duplicate materials may be destroyed at any time. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Portions per KSA 45-221(a)(4) |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
Agency Number: 610-002
Kansas School for the Deaf
Support Services
Personnel/Payroll
SERIES ID |
0074-610 |
TITLE |
Group Health Insurance Enrollment Forms |
DESCRIPTION |
Copies of forms used to enroll employees in the state group health insurance program. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded or no longer in effect plus 1 calendar year, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0072-610 |
TITLE |
Overtime Records |
DESCRIPTION |
Documents listing overtime worked by individual employees. |
RETENTION |
003 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0070-610 |
TITLE |
Payroll Records |
DESCRIPTION |
Lists of individual employees and their monthly pay, employee time sheets, payroll vouchers, SHaRP reports, DA forms 21, and other miscellaneous payroll records. |
RETENTION |
See Comments |
COMMENTS |
Retain according to general schedule under appropriate entries, except that employee payroll lists prior to 1941 shall be transferred to the archives immediately. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0068-610 |
TITLE |
Personnel Management Files |
DESCRIPTION |
Copies of personnel and payroll related documents located in the Business and Personnel/Payroll Offices maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
See general schedule where applicable. Duplicates may be destroyed whenever no longer useful. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Portions per KSA 45-221(a)(4) |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
Agency Number: 610-002
Kansas School for the Deaf
Support Services
Physical Plant
SERIES ID |
0066-610 |
TITLE |
Administrative Files |
DESCRIPTION |
Miscellaneous routine documents, including some copies, related to the administration of the section. |
RETENTION |
See Comments |
COMMENTS |
Retain according to general schedule where applicable - otherwise, retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0064-610 |
TITLE |
Work Requisitions |
DESCRIPTION |
Completed forms submitted by school personnel to request the performance of maintenance and other services. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
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