Kansas Records Retention Schedules

Results of Query:

Agency Code: 626 (Kansas Sentencing Commission)

Page 1 of 1 showing 15 records of 15 total, starting on record 1

Agency Number: 626-001
Kansas Sentencing Commission
Administration

SERIES ID	0005-626
TITLE	Budget Requests and Appeals - Annual
DESCRIPTION	Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA forms 400 thru 518 and associated supporting documents.
RETENTION	005 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0006-626
TITLE	Child Tracking Systems Printouts
DESCRIPTION	Statistical reports listing the number of juveniles in temporary custody committed to the Secretary of DCF, and commitment to the youth centers.
RETENTION	See Comments
COMMENTS	Maintain electronic version and/or paper copy until superseded or no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 38-1608
APPROVED	2018-11-27
K.A.R. NUMBER	53-2-202

SERIES ID	0008-626
TITLE	Consolidation of Field Services Task Force File
DESCRIPTION	Correspondence, transcripts, agendas etc. relating to the work conducted by the task force to examine the feasibility of consolidating field services.
RETENTION	See Comments
COMMENTS	Obsolete series. Transfer immediately to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0011-626
TITLE	Cross Tabulations Printouts
DESCRIPTION	Reports tabulating the number of juvenile offenders by birth date who are incarcerated in the youth centers.
RETENTION	See Comments
COMMENTS	Maintain electronic version and/or paper copy until superseded or no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 38-1608
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0014-626
TITLE	Grant Files - Funded
DESCRIPTION	Variety of documents relating to applications for federal, state, and private grants and to the implementation of those received.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, transfer original applications and annual and final performance reports to the archives, destroy remaining documents.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0015-626
TITLE	Grant Files - Unfunded
DESCRIPTION	Applications and supporting documentation relating to federal, state, and private grants submitted by agencies which were not funded.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0016-626
TITLE	Journal Entries
DESCRIPTION	Copies of journal entries filed in the district courts which provide an abstracted version of the civil or criminal case file.
RETENTION	See Comments
COMMENTS	Retain in office 2 years, transfer to storage facility for 5 years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2018-11-27
K.A.R. NUMBER	53-2-202

SERIES ID	0017-626
TITLE	Juvenile Task Force Data Collection Form
DESCRIPTION	Form completed by students incarcerated in the juvenile facilities and used to complete Phase I of the Needs Assessment for the implementation and construction of a maximum security juvenile facility.
RETENTION	See Comments
COMMENTS	Obsolete series. Transfer to the archives immediately.
DISPOSITION	Archives
RESTRICTIONS	KSA 38-1608
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0018-626
TITLE	Legal Case Files
DESCRIPTION	Documents relating to internal complaints or concerns and any potential action taken by the agency.
RETENTION	See Comments
COMMENTS	Retain 5 years after case is closed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0022-626
TITLE	Open Cases Printouts
DESCRIPTION	Reports listing the number of juvenile offender cases still open by area and used as a basis to determine placement.
RETENTION	See Comments
COMMENTS	Maintain electronic version and/or paper copy until superseded or no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 38-1608
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0025-626
TITLE	Sentencing Guidelines Task Force File
DESCRIPTION	Variety of documents relating to an in-depth study to revise the sentencing guidelines for persons convicted of crimes.
RETENTION	See Comments
COMMENTS	Obsolete series. Transfer immediately to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0027-626
TITLE	Standard Offense Report
DESCRIPTION	Copies of reports submitted by local law enforcement agencies to the Kansas Bureau of Investigation and maintained for reference and research purposes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0031-626
TITLE	Statistical Analysis Files
DESCRIPTION	Computer printouts generated from journal entries, standard offense reports, etc. producing statistical analyses which are compiled in the agency annual report.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

Agency Number: 626-002
Kansas Sentencing Commission
Criminal Justice Coordinating Council

SERIES ID	0034-626
TITLE	Grant Files - Funded
DESCRIPTION	Variety of documents relating to applications for federal, state, and private grants and to the implementation of those received.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, transfer original applications and annual and final performance reports to the archives, destroy remaining documents.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0035-626
TITLE	KBI User Needs Assessment Survey
DESCRIPTION	Survey form submitted by users of the KBI Central Repository who have requested criminal history information on job applicants which is used to monitor the service provided by the KBI.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118