Kansas Records Retention Schedules
Results of Query:
Agency Code: 677 (Appellate Courts)
Page 1 of 1 showing 62 records of 62 total,
starting on record 1
Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Attorney Admissions
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
SERIES ID |
0001-677 |
TITLE |
Attorney Admission Files |
DESCRIPTION |
Petitions, questionnaires, applications, and other documents filed by attorneys seeking to take the bar examination or applying for admission to the bar on motion. |
RETENTION |
See Comments |
COMMENTS |
Retain permanently in the Appellate Clerk's Office. Supreme Court Rule 701, adopted in 1979, provides that only the name and address can be made public. Confidentiality status of pre-1979 records is unclear.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Supreme Court Rule 701 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0002-677 |
TITLE |
Attorney Admissions Docket Books |
DESCRIPTION |
Documents summarizing the contents of attorney admission files. |
RETENTION |
Retain in conjunction with Attorney Admission Files. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0003-677 |
TITLE |
Bar Examination Essay Question Answer Booklets, Kansas and Multistate |
DESCRIPTION |
Answers to the Kansas and multistate bar examination essay questions prepared by applicants for admission to the bar. |
RETENTION |
See Comments |
COMMENTS |
Retain essay question answers of successful applicants until the administration of the next bar exam, then destroy. Retain essay question answers of unsuccessful applicants for two calendar years, then destroy.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(9) |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0004-677 |
TITLE |
Bar Examination Notebooks, Kansas Board of Law Examiners |
DESCRIPTION |
Copies of Kansas essay exam questions, exam results, and statistical data containing analyses of the annual bar examinations drafted and graded by the Board of Law Examiners. |
RETENTION |
See Comments |
COMMENTS |
Retain copies of KS essay exam questions and statistical data until no longer useful. Bd. of Law Examiners should review materials for public access concerns before transfer to the state archives for purging . Destroy exam results when no longer useful.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
KSA 45-221(a)(9) |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0005-677 |
TITLE |
Bar Examination Scores, Multistate |
DESCRIPTION |
Listing of multistate bar examination results maintained for convenience of reference. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(9) |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0006-677 |
TITLE |
Certified Shorthand Court Reporters Application Files |
DESCRIPTION |
Applications and supporting documentation submitted by individuals seeking to become certified shorthand court reporters. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0007-677 |
TITLE |
Certified Shorthand Court Reporters Docket Books |
DESCRIPTION |
Documents summarizing the contents of the certified shorthand court reporters application files. |
RETENTION |
Retain until no longer useful, then transfer to the State Archives. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0008-677 |
TITLE |
Corporation Documents |
DESCRIPTION |
Copies of proposed articles of incorporation, corporate certificates, correspondence, and copies of annual reports used to approve proposed corporate names selected by attorneys forming corporations. |
RETENTION |
See Comments |
COMMENTS |
Retain corporate certificates, articles of incorporation, and correspondence permanently. Retain annual reports for 2 calendar years, then destroy.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0009-677 |
TITLE |
Correspondence |
DESCRIPTION |
Incoming and outgoing letters and memoranda relating to a variety of attorney admissions issues. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. Files should be purged on an annual basis.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(14) |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0010-677 |
TITLE |
Legal Intern Application Files |
DESCRIPTION |
Law school certification and affidavits for individuals seeking legal intern status. |
RETENTION |
005 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0011-677 |
TITLE |
Legal Intern Receipt Book |
DESCRIPTION |
Copies of receipts for filing fees paid by individuals applying for legal intern status. |
RETENTION |
Retain 7 fiscal years following completion of audit, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0012-677 |
TITLE |
Multistate Professional Responsibility Examination Scores |
DESCRIPTION |
Listing of multistate professional responsibility examination results maintained for convenience of reference. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(9) |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0013-677 |
TITLE |
Successful Applicants List |
DESCRIPTION |
Official list approved by the Supreme Court of successful applicants to the bar. |
RETENTION |
Permanent |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0014-677 |
TITLE |
Working Papers - Bar Examination |
DESCRIPTION |
Variety of documents relating to preparing and administering the bar examination and organizing the swearing-in ceremony for successful applicants. |
RETENTION |
002 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Attorney Registration
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
SERIES ID |
0015-677 |
TITLE |
Attorney Registration Forms |
DESCRIPTION |
Forms submitted annually by members of the bar seeking to register as an active, inactive, disabled or retired attorney as required by Supreme Court Rule 208. |
RETENTION |
005 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0016-677 |
TITLE |
Attorney Registration Listings |
DESCRIPTION |
Annual computer printouts listing all attorneys registered in Kansas as active, inactive, disabled, or retired. |
RETENTION |
See Comments |
COMMENTS |
Retain public version (without SSN) 1 calendar year, then transfer to the state archives. Retain version with SSN until no longer useful, then destroy. Transfer pre-1990 printouts with SSN to state archives immediately.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions are restricted. |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0017-677 |
TITLE |
Information Sheets - New Admittees |
DESCRIPTION |
Forms submitted by individuals recently admitted to the bar who are seeking to register as an active, inactive, disabled, or retired attorney as required by Supreme Court Rule 208. |
RETENTION |
005 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0018-677 |
TITLE |
Interest On Lawyer Trust Accounts (IOLTA) Forms |
DESCRIPTION |
Form submitted by members of the bar as part of the annual registration process indicating their willingness to participate in the IOLTA program which channels trust account interest to charity. |
RETENTION |
005 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Case Processing
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
SERIES ID |
0020-677 |
TITLE |
Appellate Briefs |
DESCRIPTION |
Documents filed by the litigants in an action before the appellate courts that summarize the facts and discuss the legal issues of the case. |
RETENTION |
See Comments |
COMMENTS |
Immediately upon receipt of each brief, transfer two copies to the Supreme Court Law Library. After the case has been heard, transfer one copy of each brief to the state archives, KU Law Library, and Washburn Law Library. Destroy the remainder.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0021-677 |
TITLE |
Appellate Court Case Files |
DESCRIPTION |
Original documents relating to cases heard by the appellate courts including all documents required to initiate the appeal and any orders and rulings issued by the appellate courts. |
RETENTION |
005 cldr yrs |
COMMENTS |
Retain in Judicial Center for 5 calendar years, then transfer to the state archives for permanent retention. a.k.a. "Flat Files"
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0022-677 |
TITLE |
Appellate Opinions |
DESCRIPTION |
Record copy and one convenience copy of opinions issued by the appellate courts. |
RETENTION |
See Comments |
COMMENTS |
File original opinions in appropriate Appellate Court Case File and retain accordingly. Retain one copy of each opinion in a separate chronologically arranged file for 2 calendar years, then destroy.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0023-677 |
TITLE |
Docket Sheets - Electronic |
DESCRIPTION |
Documents, maintained solely in electronic format, that summarize the contents of appellate court case files. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 calendar years, then transfer a hard copy of the case summary screen, litigant screen's), and a plaintiff/defendant index to the state archives with the corresponding Appellate Court Case Files, destroy electronic format data.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0024-677 |
TITLE |
Receipts - Bar Fees |
DESCRIPTION |
Accounting records maintained by the clerk of the appellate courts documenting bar fees received. Also known as "Green Receipt Books." |
RETENTION |
Retain 7 fiscal years following completion of audit, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0025-677 |
TITLE |
Receipts - Docket Fees and Miscellaneous |
DESCRIPTION |
Accounting records maintained by the clerk of the appellate courts documenting docket fees and miscellaneous fees received. Also known as "Yellow receipt books." |
RETENTION |
Retain 7 fiscal years following completion of audit, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Client Protection Fund Commission
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
SERIES ID |
0026-677 |
TITLE |
Annual Reports |
DESCRIPTION |
Annual report of the commission's activities. |
RETENTION |
Retain until no longer useful, then transfer to the State Archives. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0027-677 |
TITLE |
Claim Files |
DESCRIPTION |
Claim form, supporting documents, disciplinary report, and other materials relating to claims filed by individuals seeking reimbursement for losses incurred from alleged attorney fraud. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Supreme Court Rule 227LFCP Rule 18 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0028-677 |
TITLE |
Claim Files - Summary Sheets |
DESCRIPTION |
Documents containing data summarizing information included in claim files. |
RETENTION |
Retain permanently in the commission's files. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Permanent |
RESTRICTIONS |
Supreme Court Rule 227LFCP Rule 18 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0029-677 |
TITLE |
Correspondence |
DESCRIPTION |
Incoming and outgoing letters and memoranda relating to the activities of the commission. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Supreme Court Rule 227LFCP Rule 18 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Comm. on Judicial Qualifications
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
SERIES ID |
0030-677 |
TITLE |
Annual Reports |
DESCRIPTION |
Annual report on the commission's activities. |
RETENTION |
Retain until no longer useful, then transfer to the State Archives. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0031-677 |
TITLE |
Correspondence |
DESCRIPTION |
Incoming and outgoing letters and memoranda relating to the activities of the commission. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Supreme Court Rule 607 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0032-677 |
TITLE |
Disciplinary Complaint Files |
DESCRIPTION |
Documents relating to complaints levied against any Kansas judge that are filed with the Commission on Judicial Qualifications for review and possible investigation and private disciplinary action. |
RETENTION |
See Comments |
COMMENTS |
Retain until judge leaves the bench and no longer accepts assignments, then destroy.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Supreme Court Rule 607. |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0033-677 |
TITLE |
Disciplinary Complaint Files - Public Hearings |
DESCRIPTION |
Documents relating to complaints levied against any Kansas judge that are filed with the Commission on Judicial Qualifications and result in a public hearing. |
RETENTION |
005 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0034-677 |
TITLE |
Judicial Income Reports |
DESCRIPTION |
Annual reports submitted by all judges in the state describing the receipt of quasi and extra income that the Commission on Judicial Qualifications uses to monitor potential conflicts of interest. |
RETENTION |
Retain 5 calendar yaers after judge leaves the bench, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0035-677 |
TITLE |
Minutes |
DESCRIPTION |
Official proceedings of the commission. |
RETENTION |
Retain permanently in Appellate Clerk's Office. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Permanent |
RESTRICTIONS |
Supreme Court Rule 607 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Supreme Court Nominating Commission
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
SERIES ID |
0036-677 |
TITLE |
Appellate Court Nominee Files |
DESCRIPTION |
Nomination forms and letters of support for individuals nominated to fill vacancies on the appellate courts which the commission uses to evaluate nominees and make recommendations to the governor. |
RETENTION |
010 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
Restricted for 20 calendar years. |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0037-677 |
TITLE |
Correspondence |
DESCRIPTION |
Incoming and outgoing letters and memoranda relating to the activities of the commission. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0038-677 |
TITLE |
Minutes |
DESCRIPTION |
Official proceedings of the commission. |
RETENTION |
See Comments |
COMMENTS |
Retain permanently in the Appellate Clerk's Office. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0039-677 |
TITLE |
Record of Nominees Submitted to Governor |
DESCRIPTION |
Summary listing of the names of the three nominees sent by the commission to the governor for consideration. |
RETENTION |
Retain until no longer useful, then transfer to the State Archives. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
Agency Number: 677-003
Appellate Courts
Disciplinary Administrator's Office
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
SERIES ID |
0040-677 |
TITLE |
Annual Reports |
DESCRIPTION |
Annual reports on agency activities. |
RETENTION |
See comments |
COMMENTS |
Retain until no longer useful, then transfer one copy of each report to the state archives.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0041-677 |
TITLE |
Conference Files |
DESCRIPTION |
Documents relating to various conferences attended by staff for professional development. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0042-677 |
TITLE |
Contracts |
DESCRIPTION |
Legal agreements with individuals and organizations. Includes all associated documents. |
RETENTION |
Retain until expiration of contract plus 7 calendar years, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0043-677 |
TITLE |
Correspondence - Dismissed Complaints |
DESCRIPTION |
Incoming and outgoing letters and memoranda regarding complaints lodged against attorneys but dismissed as frivolous or meritless. |
RETENTION |
002 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Supreme Court Rules 222 and 210 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0044-677 |
TITLE |
Correspondence - Kansas Board of Discipline |
DESCRIPTION |
Incoming and outgoing letters and memoranda involving members of the Kansas Board of Discipline. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Supreme Court Rules 222 and 210 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0045-677 |
TITLE |
Disciplinary Case Files - Dismissals |
DESCRIPTION |
Documents relating to complaints dismissed by the Disciplinary Administrator after preliminary investigation, the review committee, or the hearing panel because no disciplinary rule has been violated. |
RETENTION |
See Comments |
COMMENTS |
Retain complaints dismissed by the Disciplinary Administrator or the review committee for 2 calendar years, then destroy. Retain complaints dismissed by the hearing panel for 5 calendar years, then transfer to the state archives as an open record.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions per Supreme Court Rules 222 and 210 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0046-677 |
TITLE |
Disciplinary Case Files - Informal Admonitions |
DESCRIPTION |
Documents relating to cases resulting in informal admonitions imposed by the review committee or the hearing panel against attorneys for minor violations of legal or ethical rules of conduct. |
RETENTION |
005 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0047-677 |
TITLE |
Disciplinary Case Files - Investigations |
DESCRIPTION |
Documents relating to complaints lodged against attorneys that currently are being investigated by the Disciplinary Administrator's staff or by attorneys appointed by local bar associations. |
RETENTION |
See Comments |
COMMENTS |
Retain in accordance with retention/disposition guidelines for "Disciplinary Case Files - Dismissals," "Disciplinary Case Files - Informal Admonitions," or "Disciplinary Case Files - Supreme Court" as appropriate.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Supreme Court Rules 222 and 210 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0048-677 |
TITLE |
Disciplinary Case Files - Pending |
DESCRIPTION |
Documents relating to docketed disciplinary cases that have been found by the review committee to contain probable cause and are awaiting further action by a hearing panel or the Supreme Court. |
RETENTION |
See Comments |
COMMENTS |
Retain in accordance with retention/disposition guidelines for "Disciplinary Case Files - Dismissals," "Disciplinary Case Files - Informal Admonitions," or "Disciplinary Case Files - Supreme Court" as appropriate.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0049-677 |
TITLE |
Disciplinary Case Files - Supreme Court |
DESCRIPTION |
Documents relating to cases involving more serious violations of legal or ethical rules of conduct that the hearing panel has submitted to the Supreme Court for final disciplinary judgment. |
RETENTION |
005 cldr yrs |
COMMENTS |
Duplicate copies of these case files are included in "Appellate Courts Case Files" which are retained permanently in the state archives.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0050-677 |
TITLE |
Docket Sheets |
DESCRIPTION |
Form containing the basic complaint allegations filed against attorneys and the case status maintained for convenience of reference. |
RETENTION |
010 cldr yrs |
COMMENTS |
Docket sheets for complaints dismissed by the Disciplinary Administrator after preliminary investigation or by the review committee are restricted from public access and will be purged.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions per Supreme Court Rules 222 and 210 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0051-677 |
TITLE |
Legislation Reference Files |
DESCRIPTION |
Copies of bills, drafts of legislation, copies of statutes, notes, correspondence and other miscellaneous documents related to various legislative activities. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the state archives for purging.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0052-677 |
TITLE |
Meeting Files - Kansas Board of Discipline |
DESCRIPTION |
Agendas, arrangements materials, and other documents concerning the periodic meetings of the Kansas Board of Discipline. |
RETENTION |
002 cldr yrs |
COMMENTS |
Files do not include meeting minutes.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0053-677 |
TITLE |
Review Committee 204 Review Sheets |
DESCRIPTION |
Review sheets completed by individual review committee members that include opinions on whether the committee should dismiss, issue an informal admonishment, or submit a complaint to a hearing panel. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Supreme Court Rules 222 & 210 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0054-677 |
TITLE |
Review Committee Orders and Reports |
DESCRIPTION |
Official orders and reports issued by the review committee directing the Disciplinary Administrator to dismiss a complaint, issue an informal admonishment, or submit it to a hearing panel. |
RETENTION |
005 cldr yrs |
COMMENTS |
Orders and reports concerning dismissed complaints are restricted from public access and will be purged.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions per Supreme Court Rules 222 & 210 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0055-677 |
TITLE |
Speeches and Writings |
DESCRIPTION |
Notes, drafts, and final versions of agency related speeches, articles, talks, and other formal public communications published or given at meetings and conferences. |
RETENTION |
See comments |
COMMENTS |
Retain until no longer useful, then transfer to the state archives for purging.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0056-677 |
TITLE |
State and Local Bar Association Files |
DESCRIPTION |
Variety of documents relating to state and local bar associations' activities in appointing attorneys to investigate disciplinary complaints. Also known as "Organization Files." |
RETENTION |
005 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Supreme Court Rule 222 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0057-677 |
TITLE |
Subject Files |
DESCRIPTION |
Variety of documents relating to the routine operations of the Disciplinary Administrator's office. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Portions per Supreme Court Rule 222 |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0058-677 |
TITLE |
Telephone Logs |
DESCRIPTION |
Registers recording incoming and outgoing telephone calls maintained for reimbursement purposes. |
RETENTION |
003 cldr yrs |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
Agency Number: 677-007
Appellate Courts
Continuing Legal Education Commission
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.
SERIES ID |
0059-677 |
TITLE |
Annual Reports |
DESCRIPTION |
Annual reports on agency activities. |
RETENTION |
See comments |
COMMENTS |
Retain until no longer useful, then transfer one copy of each report to the state archives.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0060-677 |
TITLE |
Attorney Continuing Legal Education (CLE) Records |
DESCRIPTION |
Reports, computer printouts, and other documentation concerning individual attorney's participation in continuing legal education programs maintained to demonstrate compliance with CLE requirements. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy and electronic format until no longer useful, then destroy.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0061-677 |
TITLE |
Audit Reports |
DESCRIPTION |
Results of audits conducted by a private certified public accountant. |
RETENTION |
005 fisc yrs |
COMMENTS |
Retain until no longer useful, then transfer one copy of each report to the state archives.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0062-677 |
TITLE |
Correspondence |
DESCRIPTION |
Incoming and outgoing letters and memoranda relating to the activities of the commission. |
RETENTION |
Retain until no longer useful, then destroy. |
COMMENTS |
State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
SERIES ID |
0063-677 |
TITLE |
Seminar Lists |
DESCRIPTION |
Computer printout listing all continuing legal education programs approved by the Kansas Continuing Legal Education Commission for a single compliance year. |
RETENTION |
See comments |
COMMENTS |
Retain hard copy and electronic format until no longer useful, then destroy.
NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-05-08
|
K.A.R. NUMBER |
|
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