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Kansas Records Retention Schedules

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Agency Code: 694-003 (Kansas Commission on Veterans Affairs. Regional Office/Service Organizations)

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Agency Number: 694-003
Kansas Commission on Veterans Affairs
Regional Office/Service Organizations

SERIES ID 0117-694 
TITLE Appointments of Veterans Service Organization as Claimant Representative 
DESCRIPTION Affidavits by claimants (VA form 23-22) assigning power of attorney to service organization for claimant in all matters related to the Veterans Administration. See Comments. 
RETENTION 003 fisc yrs 
COMMENTS Normally filed with Veterans Case Files. Maintained separately only when a claim is never actually filed. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-01-21 
K.A.R. NUMBER 53-2-073 

SERIES ID 0123-694 
TITLE Correspondence - Policy Related 
DESCRIPTION Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency. 
RETENTION 010 cldr yrs 
COMMENTS Supersedes general schedule. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-01-21 
K.A.R. NUMBER 53-2-073 

SERIES ID 0127-694 
TITLE Employee Traffic Reports, Daily 
DESCRIPTION Daily log to record interactions of employees with individuals and organizations outside the agency. Summarized monthly in Employee Traffic Report, Monthly. 
RETENTION 002 cldr yrs 
COMMENTS Also known as "Interviews and Phone Calls." 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-01-21 
K.A.R. NUMBER 53-2-073 

SERIES ID 0128-694 
TITLE Employee Traffic Reports, Monthly 
DESCRIPTION Copies of monthly reports submitted to agency central office regarding all interactions by office employees with individuals and organizations outside the agency. 
RETENTION 002 cldr yrs 
COMMENTS Duplicate of series maintained by agency central office. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-01-21 
K.A.R. NUMBER 53-2-073 

SERIES ID 0136-694 
TITLE Subject Files - Alphabetical 
DESCRIPTION Records related to full range of agency activities: correspondence, minutes, reports, legal documents, budgets, notes, publications, and other miscellaneous materials. 
RETENTION See Comments 
COMMENTS Retain until no longer useful then transfer to archives for purging. Also known as "Miscellaneous Office Records." 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-01-21 
K.A.R. NUMBER 53-2-073 

SERIES ID 0138-694 
TITLE Veterans Case Files 
DESCRIPTION Correspondence and other documents related to assistance provided to veterans by the commission and participation of veterans in state and federal programs. 
RETENTION 010 cldr yrs 
COMMENTS Retain 10 calendar years after last action, transfer vital information from file to Veterans Case Card, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

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