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Kansas Records Retention Schedules

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Agency Code: 046 (Department of Agriculture)

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Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Field Office

SERIES ID 0196-046 
TITLE River Compact Files 
DESCRIPTION Documents relating to the various interstate river compacts including correspondence, minutes, reports, publications, legal documents and exhibits. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS Portions per KSA 45-221(a)(10) 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0197-046 
TITLE Sunflower Co-op Files 
DESCRIPTION Water rights appropriations files related to the Sunflower Electric Co-op in Finney County. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0198-046 
TITLE Survey Plats 
DESCRIPTION Photocopies of land survey plats used to determine actual acreage involved in irrigation. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0200-046 
TITLE Term Permits 
DESCRIPTION Documents related to the granting of short-term water use permits for up to 4 years plus extensions. 
RETENTION See Comments 
COMMENTS Retain 3 years past final extension, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0201-046 
TITLE Water Discharge Records 
DESCRIPTION Copies of reports of water discharged from reservoirs made on a daily basis. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. These are copies of reports created by the U. S. Corps of Engineers. The Topeka office also receives copies of the reports. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0202-046 
TITLE Water Measurement Computer Reports 
DESCRIPTION Computer printouts of water depth measurements from individual wells. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0206-046 
TITLE Water Rights Appropriations Files 
DESCRIPTION Documents relating to the application, review, granting, or disapproval of permits and certification of water rights to individuals and organizations including correspondence, form DWR-1-120.0, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0208-046 
TITLE Water Well Logs 
DESCRIPTION Copies of Health and Environment forms "Water Well Record" which record inspections of new wells made by the Department of Health and Environment which are used to monitor compliance with water laws. 
RETENTION See Comments 
COMMENTS Retain in conjunction with Water Rights Appropriations Files. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 
SERIES ID 0209-046 
TITLE Water Well Measurement Records 
DESCRIPTION Completed U.S. Geological Survey forms recording well water levels throughout the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Technical Services

SERIES ID 0219-046 
TITLE Discharge Measurement Reports 
DESCRIPTION Forms used to record stream discharge data. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0175-046 
TITLE Groundwater Meetings District Records 
DESCRIPTION Wide variety of documents related to groundwater district meetings including rules, regulations, minutes, policies. 
RETENTION See Comments 
COMMENTS Microfilm, then destroy the hard copy or transfer to the archives if microfilm does not meet archival standards. Retain microfilm until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0220-046 
TITLE Groundwater Program Records 
DESCRIPTION Documents related to the administration of the Groundwater Program which controls and monitors the use of groundwater in the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0221-046 
TITLE Irrigation District Files 
DESCRIPTION Documents related to the establishment and administration of irrigation districts including petitions, applications, legal documents, correspondence, plans, drawings, reports. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0222-046 
TITLE Monthly Reservoir Operation Reports 
DESCRIPTION Statistical computer reports received from the U. S. Corps of Engineers regarding the operation of Kansas reservoirs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Earlier sub-series on microfilm. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0223-046 
TITLE Reference Files 
DESCRIPTION Variety of material used for reference on many aspects of water use including correspondence, reports, publications, drafts, speeches, legal documents, water rights files, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. Supersedes general schedule entry for "Technical Reference Files." 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0224-046 
TITLE Reservoir Operations - Daily 
DESCRIPTION Data sheets received from the U. S. Corps of Engineers regarding intake/discharge levels of reservoirs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. The U. S. Geological Survey retains the database. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0225-046 
TITLE Reservoir Operations - Monthly 
DESCRIPTION Monthly reports from the U. S. Corps of Engineers regarding intake/discharge levels of reservoirs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. The U. S. Corps of Engineers retains the database. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0226-046 
TITLE Rural Water District Files 
DESCRIPTION Documents related to the establishment and administration of rural water districts including petitions, reports, correspondence, plans, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0227-046 
TITLE Special Investigation Case Files 
DESCRIPTION Documents related to special groundwater use investigations. 
RETENTION See Comments 
COMMENTS Retain 5 years after investigation is closed, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0228-046 
TITLE Storm Maps 
DESCRIPTION Maps of Kansas used to plot the rainfall of major storms. 
RETENTION See Comments 
COMMENTS Obsolete series, transfer immediately to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0216-046 
TITLE United States Geological Survey (USGS) Canal Diversion Records 
DESCRIPTION USGS reports prepared on water diversion from rivers to canals throughout the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. USGS retains the permanent copy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 
SERIES ID 0257-046 
TITLE Water Discharge Records 
DESCRIPTION Copies of reports of water discharged from reservoirs made on a daily basis. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. These are copies of reports created by the U. S. Corps of Engineers. The field offices also receives copies of the reports. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0229-046 
TITLE Water Level Measurements 
DESCRIPTION Documents relating to the measuring of water levels in wells. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0230-046 
TITLE Working Files 
DESCRIPTION Documents relating to issues and programs under consideration. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(20) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Water Appropriation

SERIES ID 0232-046 
TITLE Aerial Photos and Maps 
DESCRIPTION Graphic representations of the land used in various manners by the division including photographs, and U. S. Geological Survey maps with markings. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. Supersedes general schedule retention requirements for "Photographic and Video Materials." 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0231-046 
TITLE Subject Files - Administration 
DESCRIPTION Wide variety of documents maintained in working files for office use. 
RETENTION See Comments 
COMMENTS See general schedule (KSA 53-3-1) where applicable and contact the archives for appraisal of the remainder. If not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS Portions may be restricted 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0259-046 
TITLE Sunflower Co-op Files 
DESCRIPTION Water rights appropriations files related to the Sunflower Electric Co-op in Finney County. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0235-046 
TITLE Survey Plats 
DESCRIPTION Photocopies of land survey plats used to determine actual acreage involved in irrigation. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0237-046 
TITLE Term Permits 
DESCRIPTION Documents related to the granting of short-term water use permits for up to 4 years plus extensions. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office - see field office for disposition. Retain microfilm 3 years after final extension, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0238-046 
TITLE Verified Reports 
DESCRIPTION Documents related to the verification of water use and the continuance of water rights which are used in verification hearings. 
RETENTION See Comments 
COMMENTS Merged with Water Rights Appropriations Files. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0239-046 
TITLE Water Rights Appropriations Files 
DESCRIPTION Documents relating to the application, review, granting or disapproval of permits, and certification of water rights to individuals and organizations including correspondence, form DWR-1-120.0, etc. 
RETENTION See Comments 
COMMENTS Microfilm for Topeka Central Office, then transfer hard copy to field office--see field office for disposition. Retain microfilm until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0240-046 
TITLE Water Source County Maps 
DESCRIPTION Maps depicting site of water rights appropriation sources. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. Replaces "County Books" to some extent. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

Agency Number: 046-008
Department of Agriculture
Division of Water Resources
Water Structures

SERIES ID 0241-046 
TITLE Administrative Records 
DESCRIPTION Variety of documents related to the routine administration of water structures including invoices, receipts, time sheets and logs, publications, vehicle records. 
RETENTION See Comments 
COMMENTS See general schedule (KAR 53-3-1) where applicable and contact the archives for the remainder, if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0242-046 
TITLE Architectural and Engineering Drawings 
DESCRIPTION Technical drawings of bridges and other water structures. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0264-046 
TITLE Channel Changes Files 
DESCRIPTION Applications, correspondence, maps, drawings, reports and studies and other exhibit material relating to any man-made changes created in waterway channels. 
RETENTION See Comments 
COMMENTS Microfilm files and plans and retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 
SERIES ID 0268-046 
TITLE Dam Files 
DESCRIPTION Documents related to the construction of dams and associated structures that are not part of watersheds. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 
SERIES ID 0269-046 
TITLE Drainage District Files 
DESCRIPTION Documents relating to the establishment and administration of drainage districts with regard to construction and management of water structures. 
RETENTION See Comments 
COMMENTS Microfilm files and plans and retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 
SERIES ID 0270-046 
TITLE Farm Pond Files 
DESCRIPTION Documents relating to the construction of farm ponds. 
RETENTION See Comments 
COMMENTS This series is now part of Dam Files and should be retained accordingly. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 
SERIES ID 0244-046 
TITLE Flood Control Project Files 
DESCRIPTION Miscellaneous documents related to flood control projects including correspondence, reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0245-046 
TITLE Flood Insurance Files 
DESCRIPTION Brochures related to flood insurance for specific communities sent by the various insurance companies. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0246-046 
TITLE Flood Plain Program Files 
DESCRIPTION Wide variety of documents related to the administration of the Flood Plain Management Program. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0271-046 
TITLE Geological and Soil Mechanic Reports 
DESCRIPTION Copies of reports received from private and public sources which are used as a report library. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 
SERIES ID 0272-046 
TITLE Index - Water Structures 
DESCRIPTION Index to the water structure plans. 
RETENTION See Comments 
COMMENTS Retain in conjunction with Water Structure Plans. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 
SERIES ID 0247-046 
TITLE Irrigation Canal Charts 
DESCRIPTION Raw statistical data plotting the rate of water flow through irrigation canals which is used in report compilation. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0265-046 
TITLE Levees Files 
DESCRIPTION Applications, correspondence, exhibits, etc. relating to the construction of levees and lagoons. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 
SERIES ID 0248-046 
TITLE Miscellaneous Reports 
DESCRIPTION Wide variety of reports related to water structures and other geological issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0273-046 
TITLE National Dam Inspection Project Inventory Records 
DESCRIPTION Reports, survey sheets, hydrographic worksheets, charts, etc. relating to the national inventory of dams. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm, destroy hard copy after 5 years or transfer to the records center for 25 years if microfilm does not meet archival standards, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 
SERIES ID 0274-046 
TITLE National Dam Inspection Reports 
DESCRIPTION Reports made by the agency on dam inspections for the National Dam Inventory. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm, then destroy hard copy after 5 years or transfer to the records center for 25 years if microfilm does not meet archival standards, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 
SERIES ID 0253-046 
TITLE Sound Tapes 
DESCRIPTION Sound recordings of talks, hearings, and presentations. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0263-046 
TITLE Stream Obstruction Files 
DESCRIPTION Reports, maps, studies, drawings, etc. relating to stream obstructions. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 
SERIES ID 0256-046 
TITLE Subject Files - Miscellaneous 
DESCRIPTION Wide variety of documents related to water structures as well as other water related issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 
SERIES ID 0276-046 
TITLE Watershed Districts 
DESCRIPTION Documents relating to the establishment and administration of watershed districts with regard to construction and management of water structures. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 
SERIES ID 0275-046 
TITLE Water Structure Plans 
DESCRIPTION Documents relating to construction plans for approved water structures. 
RETENTION 030 cldr yrs 
COMMENTS Microfilm except for plans, destroy hard copy after 5 years or transfer to the records center for 25 years if film does not meet archival standards, then transfer to the archives. Transfer plans to the records center for 25 years, then to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

Agency Number: 046-010
Department of Agriculture
Agricultural Commodities Assurance Program

SERIES ID 0104-046 
TITLE Anhydrous Ammonia Safety Check Files 
DESCRIPTION Reports prepared by board inspectors concerning possible violations of regulations regarding the safe handling, storage, and transportation of anhydrous ammonia as required by KSA 2-1212 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0105-046 
TITLE Commercial Fertilizers Registration Files 
DESCRIPTION Applications and supporting documents submitted annually to the board by individuals and firms to register the brand and grade of commercial fertilizer sold in the state as required by KSA 2-1202. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0106-046 
TITLE Custom Fertilizer Blender's License Files 
DESCRIPTION Applications submitted annually to the board by individuals and firms wishing to obtain a license to blend fertilizer according to specifications furnished by customers as required by KSA 2-1201. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0107-046 
TITLE Egg Inspection Violation Reports 
DESCRIPTION Reports prepared by board inspectors concerning possible violations of regulations relating to egg grading, labeling, and storage temperature requirements as required by KSA 2-2501 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0108-046 
TITLE Feed Complaint Files 
DESCRIPTION Reports investigated by the Board of Agriculture of investigations into complaints made against feed grain operators. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0112-046 
TITLE Feeding Stuffs Tonnage and Inspection Fee Reports 
DESCRIPTION Semiannual reports submitted by firms to the Board of Agriculture listing the tonnage of livestock and pet feed sold which are used to assess the amount of inspection fees as required by KSA 2-1004. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0109-046 
TITLE Feed Inspection Reports 
DESCRIPTION Reports summarizing inspections conducted by board staff of firms selling livestock and pet feed to ensure that all products are registered and meet state standards as required by KSA 2-1001 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0110-046 
TITLE Feed Lab Reports 
DESCRIPTION Reports prepared by the Board of Agriculture regarding lab tests conducted on feed samples to ensure compliance with standards as required by KSA 2-1009. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0111-046 
TITLE Feed Permit Files 
DESCRIPTION Applications, copies of permits, and other documents relating to firms seeking a permit to sell livestock and pet feed in the state as required by KSA 2-1001 et. seq. 
RETENTION See Comments 
COMMENTS Retain 5 calendar years after the cancellation of the permit, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0113-046 
TITLE Fertilizer Laboratory Reports 
DESCRIPTION Reports prepared by the Department of Agriculture regarding laboratory tests conducted on fertilizer samples to ensure compliance with state standards as required by K.S.A. 2-1206. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 
SERIES ID 0114-046 
TITLE Fertilizer Stop Sale Orders 
DESCRIPTION Notifications issued to firms by the Board of Agriculture to stop the sale of fertilizer that is not registered, branded, or labeled in accordance with KSA 2-1201 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0121-046 
TITLE Interstate Seed Case Files 
DESCRIPTION Investigation reports compiled by the Board of Agriculture regarding out-of state firms selling improperly labeled seeds in Kansas. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0115-046 
TITLE Lime Registration Files 
DESCRIPTION Applications and supporting documents submitted by individuals and firms to the Board of Agriculture to register each quarry or stockpile of lime as required by KSA 2-2901 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0116-046 
TITLE Livestock Remedies Registration Files 
DESCRIPTION Applications and supporting documents submitted annually to the board by feed grain operators wishing to register to sell livestock remedies in the state as required by KSA 47-501 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0117-046 
TITLE Pet Food Violation Files 
DESCRIPTION Documents relating to investigations made by the Department of Agriculture inspectors of firms which failed to register commercial pet food for sale in the state as required by KSA 2-1001 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0123-046 
TITLE Plant Variety Protection Act Letters 
DESCRIPTION Documents relating to possible violations of the Plant Variety Protection Act (PL 91-577) which requires that certain seeds be sold only under a particular variety name. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0133-046 
TITLE Seed Business Registration Form 
DESCRIPTION Form completed by applicant applying for or renewing registration to sell agricultural seeds. 
RETENTION See Comments 
COMMENTS Retain until verified, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 
SERIES ID 0124-046 
TITLE Seed Complaint Files 
DESCRIPTION Documents relating to investigations made by Board of Agriculture inspectors into complaints filed regarding possible violations of the Kansas Seed Law (KSA 2-1415 et. seq.). 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0125-046 
TITLE Seed Examination Reports 
DESCRIPTION Reports detailing the results of board analyses of the purity and germination levels of seeds sold in the state performed to ensure compliance with standards as required by KSA 2-1415 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0126-046 
TITLE Seed Lab Reports 
DESCRIPTION Reports prepared by the board regarding lab tests performed to check for noxious weed seeds at grain elevators to ensure the purity levels meet the standards set forth in KSA 2-1415 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0127-046 
TITLE Seed Stop Sale Orders 
DESCRIPTION Notifications issued to firms by the Board of Agriculture to stop the sale of seeds that do not meet the labeling, purity, and germination standards required by KSA 2-1415 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0118-046 
TITLE Soil Amendment Registration Files 
DESCRIPTION Applications and supporting documents submitted annually to the board by individuals and firms to register soil amendment products sold in the state as required by KSA 2-2801 et. seq. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 
SERIES ID 0131-046 
TITLE Tissue Residue Investigation Files 
DESCRIPTION Documents relating to the investigation by inspectors into improper drug levels found in feed mill livestock to ensure compliance with standards. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

Agency Number: 046-012
Department of Agriculture
Agriculture Marketing

Sub-division began under the Department of Commerce.

SERIES ID 0006-300 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the administration and operation of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-098 

Agency Number: 046-013
Department of Agriculture
Division of Conservation

The Kansas State Conservation Commission was merged into the Kansas Department of Agriculture and became the Division of Conservation on July 1, 2011.

SERIES ID 0309-046 
TITLE Commissioners' election records 
DESCRIPTION Election information and related records for members of the State Conservation Commission. May include notices of election sent to district supervisors, results and certificates of election, and information provided by individual commissioners, such as their emergency contacts and direct deposit information. 
RETENTION See comments 
COMMENTS Retain 2 years after commissioner's expiration of office, then destroy or delete. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted pursuant to K.S.A. 45-221(a)(4), (14), (30), and (49). 
APPROVED 2013-10-24 
K.A.R. NUMBER 53-2-178 
SERIES ID 0310-046 
TITLE Conservation District Documents 
DESCRIPTION Documents provided by statutory requirement per K.S.A. 2-1907 to the Division of Conservation by conservation districts. May include annual reports, audits of financial records, budgets submitted to the county, and district meeting minutes. 
RETENTION Permanent 
COMMENTS Records shall be maintained electronically and shall be offered annually to the State Archives for appraisal. Any legacy paper records will be transferred to the State Archives. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

Agency Number: 046-014
Department of Agriculture
Animal Health

The Kansas Animal Health Department was merged into the Kansas Department of Agriculture in 2011.

SERIES ID 0316-046 
TITLE Animal Health Information Management System 
DESCRIPTION Electronic system containing data and providing pdf and other attachments to manage information regarding account owners, premises, and animal traceability in Kansas. Includes information regarding licensing for veterinarians, feed lots, herds, disposal plants, and other related entities; inspections; vaccinations, quarantines, and disease tracking; complaints and investigations; livestock dealer registrations; and special programs.  
RETENTION See comments 
COMMENTS Retain all data until inactive plus 5 years, except certificates of veterinary inspection for horses, cattle, sheep, goats, swine, ratites, cervids, and domestic fowl, which shall be retained for 10 years, then destroy or delete. Records of inspections pursuant to the Pet Animal Act citing a deficiency or violation not resulting in an enforcement action shall be destroyed or deleted within 3 years after the division receives notice the deficiency or violation is remedied. 
DISPOSITION Destroy 
RESTRICTIONS Portions restricted pursuant to KSA 45-221(a)(20) and (25), KSA 47-674(g), and KSA 47-1709(d) and (i).  
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 
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