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Kansas Records Retention Schedules

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Agency Code: 710 (Department of Wildlife, Parks, and Tourism)

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Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
License and Revenue Section

SERIES ID 0112-710 
TITLE Daily Boat Permit Logs 
DESCRIPTION Records used for controlling Kansas boat registration number issuances 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0125-710 
TITLE License Sales Records 
DESCRIPTION Ledger of license to hunt, fish, trap, or sell furs: numbers sold, amounts rec'd, number returned, amounts refunded, balances, remittances to treasury all by category of license and totals, etc. 
RETENTION See Comments 
COMMENTS Transfer records to the archives immediately. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0126-710 
TITLE Licenses Sold Records - Annually 
DESCRIPTION Duplicate copies of licenses sold over a one year period: hunting, fishing, parks, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0138-710 
TITLE Replacement and Duplicate Permit Request Records 
DESCRIPTION Submitted requests by permit holders for replacement of or duplication of issued permits. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0140-710 
TITLE Reports - Quarterly 
DESCRIPTION Internal documents used to compile statistics on agency activities: park permits, license receipts, park permits, temporary boat permits, sales reconcilement schedule, etc. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0142-710 
TITLE Special-Use License Records 
DESCRIPTION Records related to those individuals who have received lifetime hunting, fishing or combination licenses: elderly, Indians, handicapped, etc. 
RETENTION See Comments 
COMMENTS Retain until individual lifetime status is superseded or no longer effective plus 005 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Planning and Grant-In-Aid Section

SERIES ID 0117-710 
TITLE Federal Aid Ledger Reports 
DESCRIPTION Internal computer reports used to manage Federal Aid grants: expenditure detail, object code, description, amounts, dates, voucher numbers, location, program, balances, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0122-710 
TITLE Land and Water Project Files 
DESCRIPTION Records related to receiving and distributing federal Land and Water Conservation funds for approved recreation projects: vouchers, summary sheets, correspondence, receipts, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0130-710 
TITLE Planning A-95 Transmittal Sheet Records 
DESCRIPTION State form used by agencies to receive and send federal funds for approved state and local projects. 
RETENTION See Comments 
COMMENTS Destroy records immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0137-710 
TITLE Recreation Facility Inventory Records 
DESCRIPTION Inventory sheets of publicly accessible recreational facilities by county. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0141-710 
TITLE School District Survey 
DESCRIPTION Completed survey forms from school districts inventorying their recreational facilities on a statewide basis. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0143-710 
TITLE State Grant-In-Aid Records 
DESCRIPTION Records covering the distribution of and management for federal grant-in-aid funded projects to local governments: joint council minutes, correspondence, project review committee, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0150-710 
TITLE Subject Files - Planning and Grant-In-Aid 
DESCRIPTION Records covering a wide range of planning and grant-in-aid issues: relocating laws, correspondence, Konza Prairie Research Center, workshop material, approval letters, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0155-710 
TITLE Visitors Logs 
DESCRIPTION Data collected monthly regarding the visitation usage at individual state parks: number of persons, state park names, estimated distribution of visitation, etc. 
RETENTION 005 cldr yrs 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Regional Offices Section

SERIES ID 0147-710 
TITLE Subject Files 
DESCRIPTION Wide range of records created separately, but stored together: law enforcement correspondence, research and lake reports, studies, comp time schedules, newsletter, staff meeting minutes, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-007
Department of Wildlife, Parks, and Tourism
Education and Public Affairs Section
Education and Public Affairs

SERIES ID 0172-710 
TITLE Museum Visitor Logs 
DESCRIPTION Logged records of incoming and outgoing museum visitors. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0178-710 
TITLE Wildlife Educational Records 
DESCRIPTION Wide variety of records relating to educational material used for the promotion and instruction of wildlife and fisheries: teaching aids, correspondence, federal collecting permits, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-007
Department of Wildlife, Parks, and Tourism
Education and Public Affairs Section
Information Section

SERIES ID 0175-710 
TITLE Subject Files 
DESCRIPTION Wide variety of records covering education and public affairs issues: deer trophy records, legislation, press releases, exhibit information, travel and tourism, staff minutes, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0176-710 
TITLE Videotape Library 
DESCRIPTION Several hundred 3/4 inch videotapes (both raw footage and finished productions) on wildlife and wildlife/park activities and events. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0177-710 
TITLE Wildlife and Parks Subscription Card Records 
DESCRIPTION Reference cards used for identifying those individuals who have subscribed and/or purchased Kansas Department of Wildlife and Parks retail items. 
RETENTION See Comments 
COMMENTS Retain individual subscription cards for length of subscription rate plus 003 fiscal years -- all other reference cards retain 3 fiscal years -- then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-007
Department of Wildlife, Parks, and Tourism
Education and Public Affairs Section
Safety Programs Section

SERIES ID 0164-710 
TITLE Boat Safety Examination Records 
DESCRIPTION Records related to those individuals who voluntarily participate in the state boat safety courses: test scores, roster sheets, exams, etc, 
RETENTION 003 fisc yrs 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9)(14) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0165-710 
TITLE Casualty Staff Reports 
DESCRIPTION Individual human casualties in area of hunting, fishing and boating: name, address, described injury's, name of attending physician, victim data, etc. 
RETENTION 005 cldr yrs 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(30) 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0166-710 
TITLE Furharvester and Hunter Education Roster Records 
DESCRIPTION Abstracted listing of those who have completed furharvester and hunter education courses. 
RETENTION See Comments 
COMMENTS Retain until data has been entered into computer, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0167-710 
TITLE Hunter Education and Furharvester Instructor Records 
DESCRIPTION Information covering individual furharvester and hunter education instructor teaching qualifications: name, address, occupation, hunting experiences, etc. 
RETENTION See Comments 
COMMENTS Retain for instructors tenure plus 005 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0168-710 
TITLE Hunter Education Completed Forms 
DESCRIPTION Records covering student data for the hunter education course: name, date instructed, address, telephone, SSN, date of birth, instructors name, etc. 
RETENTION See Comments 
COMMENTS Retain until data has been entered into the computer, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-100
Department of Wildlife, Parks, and Tourism
Travel and Tourism Division

Agency changed names when taking on the Travel and Tourism Division from the Department of Commerce.


SERIES ID 0026-300 
TITLE Admark Reports 
DESCRIPTION Working papers relating to the preparation of brochures and publications printed for the division to promote travel and tourism in the state. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-104 

SERIES ID 0029-300 
TITLE Kansas Secrets Records 
DESCRIPTION Routine accounting records and other documents relating to a travel incentive program to attract tourists to the state. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-104 

SERIES ID 0006-300 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the administration and operation of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-098 

SERIES ID 0031-300 
TITLE Working Files - Calendar of Events 
DESCRIPTION Variety of documents relating to the production and mock up of the calendar of events which is used to promote the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-08-08  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-109 

SERIES ID 0032-300 
TITLE Working Files - Group Tour Guide 
DESCRIPTION Variety of documents relating to the production and mock up of the group tour guide which is used to promote the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-08-08  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-109 
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