Kansas Records Retention Schedules
Results of Query:
Agency Code: 710 (Department of Wildlife, Parks, and Tourism)
Page 2 of 2 showing 30 records of 130 total,
starting on record 101
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Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
License and Revenue Section
SERIES ID |
0112-710 |
TITLE |
Daily Boat Permit Logs |
DESCRIPTION |
Records used for controlling Kansas boat registration number issuances |
RETENTION |
003 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0125-710 |
TITLE |
License Sales Records |
DESCRIPTION |
Ledger of license to hunt, fish, trap, or sell furs: numbers sold, amounts rec'd, number returned, amounts refunded, balances, remittances to treasury all by category of license and totals, etc. |
RETENTION |
See Comments |
COMMENTS |
Transfer records to the archives immediately. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0126-710 |
TITLE |
Licenses Sold Records - Annually |
DESCRIPTION |
Duplicate copies of licenses sold over a one year period: hunting, fishing, parks, etc. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0138-710 |
TITLE |
Replacement and Duplicate Permit Request Records |
DESCRIPTION |
Submitted requests by permit holders for replacement of or duplication of issued permits. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0140-710 |
TITLE |
Reports - Quarterly |
DESCRIPTION |
Internal documents used to compile statistics on agency activities: park permits, license receipts, park permits, temporary boat permits, sales reconcilement schedule, etc. |
RETENTION |
002 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0142-710 |
TITLE |
Special-Use License Records |
DESCRIPTION |
Records related to those individuals who have received lifetime hunting, fishing or combination licenses: elderly, Indians, handicapped, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until individual lifetime status is superseded or no longer effective plus 005 years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Planning and Grant-In-Aid Section
SERIES ID |
0117-710 |
TITLE |
Federal Aid Ledger Reports |
DESCRIPTION |
Internal computer reports used to manage Federal Aid grants: expenditure detail, object code, description, amounts, dates, voucher numbers, location, program, balances, etc. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0122-710 |
TITLE |
Land and Water Project Files |
DESCRIPTION |
Records related to receiving and distributing federal Land and Water Conservation funds for approved recreation projects: vouchers, summary sheets, correspondence, receipts, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0130-710 |
TITLE |
Planning A-95 Transmittal Sheet Records |
DESCRIPTION |
State form used by agencies to receive and send federal funds for approved state and local projects. |
RETENTION |
See Comments |
COMMENTS |
Destroy records immediately. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0137-710 |
TITLE |
Recreation Facility Inventory Records |
DESCRIPTION |
Inventory sheets of publicly accessible recreational facilities by county. |
RETENTION |
010 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0141-710 |
TITLE |
School District Survey |
DESCRIPTION |
Completed survey forms from school districts inventorying their recreational facilities on a statewide basis. |
RETENTION |
010 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0143-710 |
TITLE |
State Grant-In-Aid Records |
DESCRIPTION |
Records covering the distribution of and management for federal grant-in-aid funded projects to local governments: joint council minutes, correspondence, project review committee, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0150-710 |
TITLE |
Subject Files - Planning and Grant-In-Aid |
DESCRIPTION |
Records covering a wide range of planning and grant-in-aid issues: relocating laws, correspondence, Konza Prairie Research Center, workshop material, approval letters, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0155-710 |
TITLE |
Visitors Logs |
DESCRIPTION |
Data collected monthly regarding the visitation usage at individual state parks: number of persons, state park names, estimated distribution of visitation, etc. |
RETENTION |
005 cldr yrs |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Regional Offices Section
SERIES ID |
0147-710 |
TITLE |
Subject Files |
DESCRIPTION |
Wide range of records created separately, but stored together: law enforcement correspondence, research and lake reports, studies, comp time schedules, newsletter, staff meeting minutes, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
Agency Number: 710-007
Department of Wildlife, Parks, and Tourism
Education and Public Affairs Section
Education and Public Affairs
SERIES ID |
0172-710 |
TITLE |
Museum Visitor Logs |
DESCRIPTION |
Logged records of incoming and outgoing museum visitors. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0178-710 |
TITLE |
Wildlife Educational Records |
DESCRIPTION |
Wide variety of records relating to educational material used for the promotion and instruction of wildlife and fisheries: teaching aids, correspondence, federal collecting permits, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
Agency Number: 710-007
Department of Wildlife, Parks, and Tourism
Education and Public Affairs Section
Information Section
SERIES ID |
0175-710 |
TITLE |
Subject Files |
DESCRIPTION |
Wide variety of records covering education and public affairs issues: deer trophy records, legislation, press releases, exhibit information, travel and tourism, staff minutes, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0176-710 |
TITLE |
Videotape Library |
DESCRIPTION |
Several hundred 3/4 inch videotapes (both raw footage and finished productions) on wildlife and wildlife/park activities and events. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0177-710 |
TITLE |
Wildlife and Parks Subscription Card Records |
DESCRIPTION |
Reference cards used for identifying those individuals who have subscribed and/or purchased Kansas Department of Wildlife and Parks retail items. |
RETENTION |
See Comments |
COMMENTS |
Retain individual subscription cards for length of subscription rate plus 003 fiscal years -- all other reference cards retain 3 fiscal years -- then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
Agency Number: 710-007
Department of Wildlife, Parks, and Tourism
Education and Public Affairs Section
Safety Programs Section
SERIES ID |
0164-710 |
TITLE |
Boat Safety Examination Records |
DESCRIPTION |
Records related to those individuals who voluntarily participate in the state boat safety courses: test scores, roster sheets, exams, etc, |
RETENTION |
003 fisc yrs |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(9)(14) |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0165-710 |
TITLE |
Casualty Staff Reports |
DESCRIPTION |
Individual human casualties in area of hunting, fishing and boating: name, address, described injury's, name of attending physician, victim data, etc. |
RETENTION |
005 cldr yrs |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
KSA 45-221(a)(30) |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0166-710 |
TITLE |
Furharvester and Hunter Education Roster Records |
DESCRIPTION |
Abstracted listing of those who have completed furharvester and hunter education courses. |
RETENTION |
See Comments |
COMMENTS |
Retain until data has been entered into computer, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0167-710 |
TITLE |
Hunter Education and Furharvester Instructor Records |
DESCRIPTION |
Information covering individual furharvester and hunter education instructor teaching qualifications: name, address, occupation, hunting experiences, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain for instructors tenure plus 005 calendar years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
SERIES ID |
0168-710 |
TITLE |
Hunter Education Completed Forms |
DESCRIPTION |
Records covering student data for the hunter education course: name, date instructed, address, telephone, SSN, date of birth, instructors name, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until data has been entered into the computer, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-10-12
|
K.A.R. NUMBER |
53-2-081 |
Agency Number: 710-100
Department of Wildlife, Parks, and Tourism
Travel and Tourism Division
Agency changed names when taking on the Travel and Tourism Division from the Department of Commerce.
SERIES ID |
0026-300 |
TITLE |
Admark Reports |
DESCRIPTION |
Working papers relating to the preparation of brochures and publications printed for the division to promote travel and tourism in the state. |
RETENTION |
005 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1995-04-13
; Revised 2012-11-16 |
K.A.R. NUMBER |
53-2-104 |
SERIES ID |
0029-300 |
TITLE |
Kansas Secrets Records |
DESCRIPTION |
Routine accounting records and other documents relating to a travel incentive program to attract tourists to the state. |
RETENTION |
005 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1995-04-13
; Revised 2012-11-16 |
K.A.R. NUMBER |
53-2-104 |
SERIES ID |
0006-300 |
TITLE |
Subject Files |
DESCRIPTION |
Wide variety of documents relating to the administration and operation of the agency. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-10-07
; Revised 2012-11-16 |
K.A.R. NUMBER |
53-2-098 |
SERIES ID |
0031-300 |
TITLE |
Working Files - Calendar of Events |
DESCRIPTION |
Variety of documents relating to the production and mock up of the calendar of events which is used to promote the state. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-08-08
; Revised 2012-11-16 |
K.A.R. NUMBER |
53-2-109 |
SERIES ID |
0032-300 |
TITLE |
Working Files - Group Tour Guide |
DESCRIPTION |
Variety of documents relating to the production and mock up of the group tour guide which is used to promote the state. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1996-08-08
; Revised 2012-11-16 |
K.A.R. NUMBER |
53-2-109 |
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